Executive Assistant to the Senior Director of Youth and Family and LCLJ (Religious School)

Our Vision:

Central Synagogue is one of the leading and largest Reform congregations in the country. Located in Midtown Manhattan, Central’s reach includes more than 3,500 member families, a livestream community numbering in the hundreds of thousands, and more than 800 students, from birth to twelfth grade, in the Nursery and Religious schools. It has long played a significant role in the national Reform movement and is known for its innovation and leadership in worship, leading to a greatly expanded audience over the last two decades.

Central Synagogue works toward a world in which Judaism is core to the lives of Central members and Jews everywhere and is a profound and positive force for humanity. Central continually redefines what it means to be Jewish today, both within the Synagogue community and far beyond the Synagogue’s walls. The diverse clergy and professional team work hard, in collaboration with lay leadership, to build deep and enduring relationships among Central members, creating a caring, dynamic, and joyful community.

Central Synagogue is an inclusive and welcoming community. The Synagogue encourages participation from all who seek a connection to Jewish life and want to be part of its sacred community regardless of religious background, race, ethnicity, gender, ability, socioeconomic status, political affiliation, age, sexual orientation, or gender identity. Central is committed to being an open tent, a place that welcomes all people, including those who have been historically and institutionally marginalized or excluded from the Jewish community.

The Synagogue is well resourced, has over 130 staff, and is governed by a 29-member Board of Trustees. To learn more, please visit: https://www.centralsynagogue.org/.

Job Summary/Objective:

Central is seeking a seasoned Executive Assistant who will report to the Senior Director of Youth and Family Education. This individual will provide high level administrative support such as calendar management, travel, expense reporting for the Senior Director, and is also responsible for a number of critical LCLJ functions related to registration, reports, and other Salesforce functions, as well as speaking to parents and supporting the functioning of the LCLJ. This individual must be a strong communicator, comfortable in a fast-paced environment, able to work independently, and operate with a high attention to detail. They will interface regularly with senior staff, board members, LCLJ parents and our congregation. Outlined below is a more detailed list of key responsibilities. Given the nature of synagogue work, a great deal of flexibility, resiliency, and a ‘can-do’ attitude are essential as we work to address the needs of a large community.

Essential Duties/Key Responsibilities:

Administration:

• Provides administrative support to the Senior Director including calendar management, expense reporting, and occasional travel.
• Coordinates and schedules internal and external meetings in support of synagogue goals, e.g. strategic planning or recruiting.
• Manages communication required, and responds independently when possible, including directing inquiries to other staff as appropriate.
• With support from others on the YFE admin team, completes other administrative tasks for the Youth and Family Department.
• Supports YFE Education Committee, LCLJ Grade and Teen Captains as needed, including scheduling meetings, note taking, and follow ups.

Annual Calendar of Key YFE Events:

• Works with the YFE team to develop an annual calendar for all YFE events and ensures these events are coordinated with appropriate YFE departments and calendars.
• Develops and distributes the annual calendar and ensures effective management of calendar invites to required staff.

LCLJ Tasks

• First line for all LCLJ related communications, including from parents, prospective families, staff members, or other stakeholders.
• Serves as one of two key admin staff for LCLJ, including helping bring kids to and from class, answering parent calls, ensuring supplies are in the correct locations and anything else that happens during LCLJ hours.
• Maintains class lists and attendance records for LCLJ students.
• Maintains attendance records for LCLJ part time staff and executes payroll.
• Responsible for all LCLJ registration and reports, including overall LCLJ registration in coordination with Salesforce and LCLJ Director, and events throughout the year.
• Creates drafts of all LCLJ communications based on comms calendar and coordinates drafts with comms and LCLJ teams.

Core Competencies:

• Fast learner, takes initiative, anticipates needs, and adapts to situations as they arise.
• Professional demeanor and good attitude; no task is too small.
• Works well independently.
• Keen sense of urgency and results orientated. Impeccable attention to detail and ability to execute.
• Team player who builds strong, collaborative relationships across various stakeholders.
• Excellent interpersonal, verbal and written communication skills. Strong e-mail and phone etiquette.
• Extraordinary work-ethic with unparalleled organizational skills.
• Able to research resources, troubleshoot and solve problems. High degree of integrity, confidentiality, professionalism, and reliability.
• High degree of enthusiasm, flexible attitude, open demeanor and geared to getting things done quickly and accurately.

Qualifications:

• Bachelor’s Degree.
• Minimum of 5-7+ years administrative support experience, experience supporting senior executives.
• Technology: High level of computer literacy required (we use Microsoft Office): proven ability to quickly learn new software. Experience with SalesForce or similar CRM strongly preferred, knowledge of Zoom and Microsoft Teams a plus. Tech support and training provided.

Other

Full-time, non-exempt, and eligible for overtime.

Hours (in coordination with YFE Operations Assistant)

School Year: Tuesday and Wednesday 10-5,

Monday and Thursday 10-7

F 10:00-4:00, with occasional later evening or weekend work

Summer: 9:00am-5:30pm

Must be available to work during some High Holy Days, daily during the first and last weeks of LCLJ, and during other special events and programs from time to time. Given the nature of the work, availability after hours, on weekends and holidays, is sometimes required. Central Synagogue has a time-off policy which includes earned comp time.

Please note that the above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

The expected salary range for this position is $65,000 to $80,000. Central Synagogue offers an extensive benefits package designed to meet the needs of our dedicated and diverse community. The salary is commensurate with experience based on several factors, including, but not limited to, skills, knowledge, training, education, areas of specialization, and depth and scope of experience. The above salary range represents the Synagogue’s good faith and reasonable estimate of the possible compensation range at the time of posting.

Hybrid Schedule: One day remote on Friday and four days in the office (Monday-Thursday).

Apply: https://centralsynagogue.tfaforms.net/3?id=a5lPf0000003jWr

Medical, dental, vision, 403 (b), vacation, personal, sick, life insurance, parental leave