Pre-Onboarding Coordinator

Job Overview:

The Pre-Onboarding Coordinator manages prospective volunteer activity from application through acceptance. This includes coordinating interviews, tracking applicant progress, and ensuring timely communication and data handoffs to facilitate a seamless onboarding process.

Key Responsibilities:

• Track and manage the volunteer intake pipeline
• Schedule initial discussions with candidates with board or team leads as needed
• Maintain status dashboards/trackers
• Ensure candidates receive prompt updates, confirmations, and welcome emails
• Support the Recruitment Manager by updating application records
• Coordinate with onboarding and engagement teams for smooth transitions
• Provide regular updates to leadership about the status and impact of initiatives.
• Create and maintain clear, up-to-date processes for this position in the VPMMA knowledge base.
• Take on additional tasks as needed to support evolving organizational needs

Skills and Qualifications:

• Highly organized and detail-oriented
• Strong coordination and follow-up skills
• Familiarity with spreadsheets, CRMs, or process tracking tools
• Clear, professional communication

Position Details:

Type: Volunteer

Location: Remote

Directorate: Volunteer Operations (Volunteer Committee)

Term: Six months to one year commitment to maintain consistency and effectiveness in our programs.

Time Commitment: Volunteers should aim for 5 to 8 hours per week, with a minimum of 15 hours per month. We understand that some weeks may be less active due to holidays or vacations. Effective communication about your availability helps us remain flexible and ensures smooth operations.

Reporting Structure:

• Direct Report: Recruitment Manager
• Alternate: VPMMA Secretary/Chief of Staff (Volunteer Committee)
• Team: Recruiters, Recruitment Manager

Benefits:

• Access to online learning materials and professional development opportunities for skill enhancement.
• Networking opportunities to connect with professionals and peers in project management and the nonprofit sectors.
• Enhance your resume with valuable skills and receive references to support your career advancement.

About VPMMA:

The Veteran Project Manager Mentor Alliance (VPMMA) is a non-profit organization dedicated to supporting and advancing the careers of service members, veterans, and military spouses in project management. We aim to build a strong, supportive community through mentorship, networking, and professional development, believing strongly in the transformative power of project management skills for veterans.

Training and Support:

Volunteers will receive training on VPMMA's mission, programs, and communication strategies. The Volunteer Coordinator and the Human Resources team will provide ongoing support to ensure you have the resources and guidance needed to excel in this role.

Note: This description provides a general overview of the volunteer position and may be modified as needed. Our organization is continually evolving, and as such, some roles and responsibilities may be subject to change. We will keep you informed and provide updates if there are any changes to your position.