Editorial Operations Coordinator (Volunteer)

Editorial Operations Coordinator (Volunteer)

Organization: Mentor A Promise (MAP)

Division: Storytelling & Media / PromisePress

Location: Remote via Google Meet and/or New York City (as needed)

Type: Volunteer (Unpaid)

About Mentor A Promise

Mentor A Promise (MAP) is a New York City–based nonprofit dedicated to supporting children and youth ages 5–18 experiencing housing instability. Through mentorship, literacy development, social-emotional learning, creative expression, and storytelling, MAP creates safe, consistent, and empowering spaces where young people are seen, respected, and valued.

Behind every strong story is a well-run editorial process. PromisePress relies on thoughtful coordination to move stories from draft to publication with clarity, care, and consistency.

Purpose of the Role

The Editorial Operations Coordinator ensures that MAP’s editorial workflows run smoothly and on schedule. This role focuses on coordination, tracking, and communication—supporting writers, editors, illustrators, and leadership by keeping projects organized, timelines clear, and handoffs seamless.

This role is essential to maintaining quality, accountability, and momentum across MAP’s storytelling initiatives.

Key Responsibilities

• Coordinate editorial workflows across writing, editing, illustration, and review stages
• Track project timelines, assignments, and deliverables
• Maintain editorial calendars, status trackers, and documentation
• Support communication between writers, editors, illustrators, and leadership
• Ensure version control and clear file management practices
• Schedule meetings, reviews, and check-ins as needed
• Flag delays, bottlenecks, or resource needs early
• Support onboarding of new editorial volunteers
• Maintain confidentiality and professional discretion
• Check and respond to emails daily, with responses within 48 hours

Qualifications

• Experience in project coordination, operations, publishing, or program management
• Strong organizational and time-management skills
• Comfort managing multiple workflows and stakeholders
• Clear written communication and follow-through
• Familiarity with collaborative tools (Google Drive, Google Docs, spreadsheets)
• Sensitivity to trauma-informed, youth-centered, and mission-driven work

Bonus (Not Required)

• Experience in editorial, publishing, or media operations
• Familiarity with project management tools (Airtable, Asana, Notion, etc.)
• Experience coordinating volunteer or creative teams
• Bilingual or multilingual abilities (Spanish or Haitian Creole preferred)

Commitment

• Volunteer role, approximately 5–10 hours per week
• Minimum 6-month commitment preferred
• Remote collaboration with optional NYC-based participation

What You’ll Gain

• Hands-on experience managing real editorial workflows
• Portfolio-relevant operations and coordination experience
• Collaboration with writers, editors, illustrators, and leadership
• Professional references and letters of recommendation
• The opportunity to help ensure creative work moves forward with care and clarity

How to Apply

Please submit:

• Resume
• Short written summary (2–4 paragraphs) describing your organizational experience, interest in editorial operations, and availability

Email materials to:

hr@mentorapromise.org

Subject Line: Editorial Operations Coordinator – Mentor A Promise

Or apply directly here:

https://forms.gle/ptgy2zBZXJB1q7GV8

Hold the structure that allows stories to flourish.