administrative assistant

The administrative assistant Completes a broad variety of administrative tasks for the Chairman, Vice Chairman and Chief Executive Officer including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for a variety of projects encompassing all aspects of Small but Mighty Heroes.

Note: The following is an opportunity for flexible, part-time, VOLUNTEER work.

volunteer Position Description & Responsibilities

Job Duties:

• With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Engage in communication between upper management and volunteers, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Must Haves:

• Time management and ability to meet deadlines
• Strong interpersonal skills - Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making skills
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Ability to work effectively with minimal supervision
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office, Google Suite, Slack and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Our organization is organic, transparent, and follows the principles of open source and effective altruism. Small but Mighty Heroes expects all volunteers to adopt a professional attitude and be respectful of their fellow volunteers, which includes politeness, punctuality, giving notice, and communicating openly and transparently their work and progresses.