Operation Coordinator /Finance (Volunteer)

About us

InclusiVibe Foundation transforms access in music and medicine through adaptive artistry, patient storytelling, and lived-experience–driven research.

Role snapshot

Steady our finances while we grow: reconcile donations, keep a clean monthly packet, and help us hit our year-end goals. This is a volunteer officer role; you’ll serve as Interim Treasurer and be formally appointed by board vote.

Time & term

3–5 hrs/week • 6-month interim (renewable) • Remote-first (DFW welcome)

What you’ll do

• Own the monthly close: bank/PayPal/Givebutter (→ Neon later) recs, Budget vs Actual, cash-flow snapshot.
• Build/maintain a simple chart of accounts; set up class tracking for Programs / Admin / Fundraising.
• Generate donation acknowledgments & soft-credit matches; coordinate with bookkeeper (1099, filings).
• Implement light controls (two-person review on payouts, receipt policy, document retention).
• Prepare finance pages for the Board Pack; answer “how much runway, which restricted dollars.”

Day-1 tools

Google Workspace, Givebutter (now; Neon One later), simple accounting (Wave/QBO), Sheets dashboards.

You’ll be great at this if…

• 3+ years in nonprofit accounting/controllership, or small-shop finance ops.
• Comfortable with donation platform → books reconciliation and audit trails.
• Calm, precise, and kind—can explain numbers in plain English.

Accessibility & inclusion

We provide captions by default and accommodations on request (ASL with notice, pacing/breaks, alternative formats).

30/60/90 success

• 30 days: chart of accounts set; first monthly close complete; cash-flow sheet live.
• 60 days: Budget vs Actual dashboard; donor revenue reconciliation routine.
• 90 days: year-end packet template (P&L, balance sheet, program roll-ups); SOPs in Drive.

How to apply (Idealist)

Click 'Apply' with a brief note and your resume or LinkedIn profile. We’ll invite you to a 30-minute screen → brief orientation → BoldSign volunteer agreement.