Partnerships & Sponsorships Coordinator Needed!

Job Type: Part-Time Volunteer (5–7 hrs/week)

Application Deadline: Rolling until filled

Experience Level: Entry to early career

Cause Areas: Arts & Culture, Health & Medicine, Disability Inclusion, Education, Community Development

Department: Development & Partnerships

Reports To: Executive Director (with dotted line to Development Lead)

Location: Dallas–Fort Worth preferred; remote-friendly within U.S.

Travel Required: Occasional local events (optional)

Position Summary

The Initiatives (a patient-led arts & health program) is seeking a detail-driven Partnerships & Sponsorships Coordinator to help us connect mission-aligned companies, clinics, and donors with our programs—adaptive concerts, patient storytelling, and lived-experience-driven research. You’ll keep the pipeline organized, ensure sponsor benefits are fulfilled, and support light marketing for campaigns and events. If you’re process-centric, proactive, and ready to learn how partnerships really work, this role gives you real responsibility without the red tape.

Key Responsibilities

Partnership & Contract Support

• Maintain a simple CRM/pipeline of ~40–60 prospects; update stages weekly.
• Track sponsor/partner deliverables (logos, shout-outs, deck placements, ticket holds).
• Prepare basic invoice info and W-9 requests for the admin/treasurer when needed.
• Keep records tidy: MOUs, emails, deliverable screenshots, fulfillment proof.

Marketing & Communications

• Coordinate 1–2 email blasts/month about partner highlights or calls-to-action.
• Draft 3–4 short social posts/month (with alt-text) to recognize partners.
• Update partner/sponsor sections on the website or donation platform (Zeffy/BetterWorld).

Webinars & Event Support (as needed)

• Schedule partner webinars or briefings (calendar invites, run-of-show, speaker prep).
• Support sponsor visibility at events (slide logos, table signage, thank-you scripts).
• After each event, help compile a one-page recap for sponsors and the board.

Departmental & Admin

• Join a 30-minute weekly pipeline stand-up; send recaps and next asks.
• Research 5–10 new aligned leads/month (CSR, clinics, universities, vendors).
• Pitch in on special projects that strengthen ties with providers and sponsors.

Time Commitment

• 5–7 hours/week total:
  • 30-min pipeline stand-up
  • 2–3 hrs outreach/admin (CRM updates, emails, scheduling)
  • 1–2 hrs marketing/sponsor fulfillment
  • Optional: event weeks may add 1–2 hrs

Outcomes & KPIs (tracked monthly)

• Outreach: 8–10 qualified touches/week (email or LinkedIn)
• Meetings set: 2 partner/prospect meetings/week for the ED
• Conversion: 2 warm sponsors/partners moved to “proposal” per month
• Fulfillment: 100% of sponsor benefits delivered on time (zero misses)
• Data hygiene: CRM updated within 24h of activity (zero stale opps)

Qualifications

• Strong organization and follow-through; comfort with spreadsheets/CRMs.
• Clear written communication; professional email etiquette.
• Familiarity with Google Workspace; bonus: MailerLite/ConvertKit, Canva.
• Interest in arts, disability inclusion, health/medicine, or community impact.
• Able to work independently, ask precise questions, and hit weekly numbers.

Training & Support

• Onboarding playbook, templates, and scripts provided.
• Weekly coaching with the ED/Development Lead; quarterly growth check-ins.
• Letter of recommendation, LinkedIn endorsement, or academic credit (if applicable).

Accessibility & Inclusion

We welcome disabled and neurodivergent applicants. If you need any accommodations for interviews or on the job (assistive tech, flexible scheduling, task formats), tell us—easy yes.

What You’ll Gain

• Real pipeline ownership and sponsor fulfillment experience.
• Portfolio wins (decks, campaigns, recap memos) you can show future employers.
• Front-row seat to building partnerships that move money and impact—without busywork.

How to Apply

Apply here directly,

Send 3 things to admin@inclusivibe.org (subject: “Volunteer—Partnerships Coordinator”):

1. 1-page resume or LinkedIn URL
2. 5–7 sentence note on why this role fits you now
3. One example of tidy work (spreadsheet, tracker, checklist, or similar)