Administrative Assistant to the CEO

Volunteer position title: Administrative Assistant to the CEO

Location: remote

About the Organization:

Menzies Philanthropic Foundation (Menzies Mission) is a nonprofit dedicated to supporting orphans and vulnerable families through resources, education, and holistic development rooted in the Menzies 7 Keys of Needs (Housing, Health & Nutrition, Education, Safety, Family, Faith, and Love). Believing that self-actualization can break cycles of poverty and trauma, we provide mental and emotional support, healing-centered guidance, and programs that help individuals realize their potential and transform their future.

In partnership with our social-impact company, Me Is We, we are developing a regenerative financial ecosystem to ensure long-term sustainability and expansion for our mission. At the heart of this ecosystem is My Source Network—a global holistic wellness community platform for healing and mindful connection. Through practitioners, conscious events, and transformational resources, MSN supports individuals on their journeys toward balance, empowerment, and belonging, cultivating a worldwide community rooted in healing, authenticity, and collaboration.

We are an impact-driven organization that values innovation, accountability, and collaboration. If you are passionate about meaningful work and creating scalable positive change, we would be honored to have you join our team.

Volunteer Position Overview:

As an Administrative Assistant to the CEO, you will be the primary point of contact and support for the Chief Executive Officer, ensuring seamless execution of daily activities and enhancing their productivity. You will handle a wide range of administrative tasks, manage schedules, coordinate meetings, and prioritize communications to enable the CEO to focus on strategic objectives. With confidentiality, professionalism, and exceptional organizational skills, you will play a crucial role in facilitating the CEO's effectiveness and efficiency.

Key Responsibilities:

Schedule Management:

• Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and optimize the CEO's time, ensuring alignment with strategic priorities and business objectives.

Communication Coordination:

• Serve as the primary point of contact for internal and external stakeholders, screening and managing incoming calls, emails, and correspondence.
• Draft, edit, and proofread documents, presentations, and reports on behalf of the CEO

Meeting Coordination:

• Prepare meeting agendas, materials, and presentations, ensuring the CEO is well-prepared for all engagements.
• Attend meetings with the CEO, take notes, and follow up on action items as needed.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality in all communications and interactions, exercising sound judgment and integrity.

Skills and Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field preferred but not required
• Proven experience as an executive assistant or personal assistant, preferably supporting C-level executives.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong communication and interpersonal skills, with the ability to interact confidently and professionally with stakeholders at all levels.
• Proficiency in English is required. Proficiency in Spanish at professional level is higly preferred.
• Proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional attention to detail and accuracy, with a commitment to delivering high-quality work.
• Discretion and integrity in handling confidential information and sensitive matters.
• Flexibility and adaptability to meet the changing needs and demands of the role.
• Strong problem-solving skills and the ability to think critically and proactively anticipate needs.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.

Benefits:

• Flexible working hours.
• Remote work options.
• Professional development opportunities.
• Dynamic and collaborative work environment.

Application Process:

To apply, review the volunteer position description and submit your resume, and cover letter to hr@menziesmission.org. Ensure accurate contact information for application status updates. If selected, be prepared to discuss qualifications and alignment with the organization's mission.

For questions, contact hr@menziesmission.org. We look forward to reviewing your application.

Equal Opportunity Employer:

Menzies Philanthropic Foundation is committed to diversity, inclusion, and equal opportunity. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other characteristic protected by law. Accommodation for the application process is available upon request.

Google Meet. Please note that the session will be recorded to support our evaluation and documentation process.*