Virtual Conference Team Leader

SASA is looking for a Virtual Conference Team Leader to plan and execute the creation, organization, and advertising for our 2026 Virtual Conference, taking place next July. Our four annual Virtual Conferences to date have been great successes, with academic presentations by presenters on the margins of academia, excellent workshops and roundtable discussions about problems in Ancient Studies, and renowned keynote speakers. Each has been live streamed over the course of 2 days. There were over 23,000 views during the recent Summer 2024 conference! See the web page here: www.saveancientstudies.org/virtual-conference.

Position Description:

This is a volunteer (unpaid) position to organize all aspects of the creation of the conference, which include organizing the academic, practical, and technical parts of the conference, as well as recruiting presenters and moderators. An option to assist in publishing the conference proceedings after the conference will be discussed closer to that time.

The Team leader works closely with SASA’s Programming Coordinator. This team has established volunteers and interns so we are seeking someone to help lead this team with a strong background in event planning. Therefore, the Team Leader will take the lead in scheduling and managing the tasks necessary to organize and produce the conference. This includes organizing and managing the call for papers and abstract submissions, recruiting presenters and moderators, organizing the advertising schedule and writing advertisements, organizing creation of the web page, and liaising with other SASA teams as necessary.

This position is most well-suited for someone seeking to enhance their experience with nonprofit work and/or conference organization.

Responsibilities:

• Organizing and managing the call for papers and abstract submissions
• Recruiting presenters and moderators
• Organizing the advertising schedule and writing advertisements
• Organizing creation of the web page
• Organizing the documents and planning of readiness for the live conference production
• Assisting in running the conference during the live conference
• Liaising with other SASA teams as necessary