Board Secretary [Hybrid]

Are you tired of doom-scrolling your way through a society on fire? Do you want to hop off the spinning wheel and try it your way? If you have high attention to detail, a love for process and paperwork, and a passion for finding new ways for an organization to grow, we want YOU!

The Texas Railway Preservation Association (TRPA) is a Houston-based non-profit focused on railroad education and rail travel experiences. We are looking for a self-starting, committed volunteer to help our organization take the next step.

We approach every hurdle with an out-of-the-box answer, bringing new technology, ideas, and practices into the preservation industry. We want to continue the important work of preserving railroad equipment in the Houston area and provide a valuable community service.

The TRPA empowers its volunteers and members to make an impact, using their specific skills to see their dreams and ideas come to life.

The Role: Board Secretary

This position reports directly to the Executive Director and has routine communication with the board. We are looking for someone who can help us grow in the following areas:

• Technology Proficiency: A willingness to learn and use board management software (like BoardEffect, OnBoard, or Diligent) for secure document sharing.
• Strategic Mindset: Act as a strategic partner to the board, helping us stay focused on our mission and long-term goals.
• Risk Management Awareness: Understand potential organizational risks and help the board’s actions mitigate them.
• Policy Development: Assist in drafting, reviewing, and maintaining organizational policies and bylaws.
• Onboarding & Training Support: Help orient new board members and ensure they have access to all necessary documents.
• Non-Profit Governance: Experience with legal and ethical requirements for non-profits (e.g., IRS regulations and fiduciary duties).
• Communication Skills: Act as a liaison between board members and other stakeholders, building relationships and facilitating communication.
• Proactive & Self-Starting: Anticipate needs, prepare agendas, and identify potential governance issues before they arise.
• Project Management: Help coordinate board projects and initiatives, ensuring they are completed efficiently.

Who is this Position For?

This role is a great fit for:

• Retired Professionals
• Part-Time Professionals
• College Students
• Aspiring Business Owners / Entrepreneurs
• Community-involved Individuals

Your Contribution & Growth

This position starts with you wearing many hats, multitasking between the organization's current needs and the future needs of our projects. We don't expect you to know everything or do it all yourself, but we do expect accountability and initiative.

The vision for this position starts with you. Once you are truly rooted and have made your department your own, we want you to begin growing the team. Your department will be built on your work ethic and methods, and will be essential in ensuring other parts of the organization function properly. We believe that if done correctly, this will lead to a phase where board members, such as yourself, begin to receive a monthly payroll, along with perks and benefits. We are still fresh and a small organization, but with the right minds and vision, TRPA will become one of the most impactful organizations in Houston.

Apply today and discuss the possible future you have with TRPA!