Executive Assistant

About PostBaby Bliss Foundation

The PostBaby Bliss Foundation is a startup nonprofit organization dedicated to supporting postpartum families through education, resources, and compassionate care. Our mission is to empower parents during the postpartum period by fostering a community of support and offering programs that prioritize maternal and family well-being. Together, we strive to ensure that every family transitions into parenthood with confidence and the tools they need to thrive.

Job Identification

Title: Executive Assistant (Volunteer)

Job type: Volunteer

Job ID #:

Department: Administration

Reports to: Directors

Location: Hybrid - Houston

Schedule/Commitment: Flexible schedule with an average commitment of 10-15 hours per week. Ability to attend weekly virtual meetings.

Date of recruitment: January 2025 - Rolling

Role Overview

The PostBaby Bliss Foundation is seeking a highly organized and proactive Executive Assistant (Volunteer) to support the Executive Director and leadership team. This key role involves managing administrative tasks, scheduling, communications, and coordination to ensure the smooth operation of the Foundation’s initiatives.

Key Responsibilities

Administrative Support:

o Manage the Executive Director’s calendar, schedule meetings, and coordinate appointments.

o Prepare agendas, take detailed meeting minutes, and follow up on action items.

o Maintain and organize files, records, and correspondence.

Communication & Coordination:

o Serve as the primary point of contact for internal and external communications related to the Executive Director.

o Draft and proofread emails, reports, and presentations as needed.

o Coordinate communications with the Board of Directors and key stakeholders.

Event & Program Support:

o Assist in planning and coordinating meetings, workshops, and special events.

o Provide logistical support for programs and initiatives led by the leadership team.

Project Management:

o Track deadlines and deliverables for key projects and initiatives.

o Assist with grant tracking and reporting in collaboration with the Development team.

Other Duties as Assigned:

o Support the leadership team with additional tasks as needed to advance the Foundation’s mission.

Minimum Qualifications

Education & Experience: Previous experience in administrative support or executive assistance preferred.

Skills & Competencies:

o Exceptional organizational skills and attention to detail.

o Strong verbal and written communication skills.

o Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.

Abilities: Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

Nice to Have Qualifications

Familiarity with nonprofit organizations.

Preferred Personal Attributes

Passionate about supporting postpartum families and advancing the Foundation’s mission.

A proactive, self-starter who can work independently and collaboratively.

Someone who has high integrity, empathy, and patience.

What We Offer

Experience working in a dynamic nonprofit environment and contributing to organizational growth.

The opportunity to make a tangible impact on postpartum families and communities.

A flexible, remote volunteer opportunity with potential for future growth.

Networking and professional development opportunities.

Recognition for your contributions through public acknowledgment and volunteer appreciation initiatives.

Physical Demands

The role involves working at a desk, using a computer, and performing tasks that require prolonged periods of sitting and some repetitive motions.

How to Apply

To apply for this position, please send your resume and a brief cover letter outlining your relevant experience to hr@postbabyblissfoundation.org. Applications are not accepted through this job platform. To apply, please go to this link and fill out this form: https://docs.google.com/forms/d/e/1FAIpQLSc4Xa3xJs_ksxZtlJhJlWkwR0s7adF5YTfhJ3DSluaazx2oYQ/viewform?usp=sharing&ouid=112112359093851101272

Accommodations

Consistent with the Americans with Disabilities Act (ADA), it is the policy of PostBaby Bliss Foundation to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.

Equal Opportunity

The PostBaby Bliss Foundation is an equal opportunity organization. We do not discriminate based on race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, body size or shape, genetic information, pregnancy, or disability status. All employees and contractors of PostBaby Bliss Foundation are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness, empathy, and respect.