2nd Annual FRESHH Gala – Event Day Support

About the Event

The FRESHH Gala is a signature fundraising and celebration event hosted by DSFIT2RUN Inc., a nonprofit organization dedicated to empowering healthier lifestyles through Finance, Relationships, Exercise, Spirituality, Happiness, and Health.

We are seeking enthusiastic, dependable volunteers to help us deliver a polished, elegant, and impactful evening that supports our mission and community.

🌟 Volunteer Roles Available

Door Greeters (Welcome Team)

Volunteers Needed: 4

Shift Time: 5:30 PM – 7:30 PM

Responsibilities:

• Greet guests with warmth and professionalism
• Direct guests to registration, cocktail area, and ballroom
• Assist with guest flow and basic event questions
• Create a welcoming first impression

Registration Table Volunteers

Volunteers Needed: 3

Shift Time: 5:30 PM – 8:00 PM

Responsibilities:

• Check guests in using a registration list or digital system
• Distribute programs, wristbands, or event materials
• Answer check-in questions and escalate issues as needed
• Ensure a smooth and organized arrival experience

Silent Auction Table Volunteers

Volunteers Needed: 3

Shift Time: 6:00 PM – 9:30 PM

Responsibilities:

• Assist guests with silent auction bidding
• Monitor bid sheets and auction items
• Answer basic questions about auction packages
• Support auction close-out and winner notifications

Setup & Decoration Volunteers

Volunteers Needed: 6

Shift Time: 2:30 PM – 5:30 PM

Responsibilities:

• Assist with table setup, décor placement, and signage
• Follow the approved floor plan and décor vision
• Support event coordinator and lead volunteer
• Prepare the venue prior to guest arrival

Takedown & Breakdown Volunteers

Volunteers Needed: 6

Shift Time: 9:30 PM – 11:00 PM

Responsibilities:

• Remove décor and signage
• Pack and organize event materials
• Break down auction and registration tables
• Leave the venue clean and organized

Lead Volunteer (Volunteer Captain)

Volunteers Needed: 1

Shift Time: 2:30 PM – 11:00 PM

Responsibilities:

• Serve as main point of contact for volunteers
• Liaison between volunteers and event coordinator
• Assign roles, manage transitions, and troubleshoot issues
• Ensure smooth execution from setup through breakdown