Template Toolbox | Post-Interview Thank-You Email

Alexis Perrotta

Template Toolbox | Post-Interview Thank-You Email

If you just wrapped up an interview, and you’re wondering if, in this day and age of impersonal communication, you really need to send a thank-you email to your interview, the answer is a resounding yes!

Now that we got that out of the way, use these helpful tips and the template below to draft the perfect thank-you email.

Some pointers for your post-interview thank-you email

  • Tip 1: Send the email on the same day as the interview. Even if your interview was later in the day, you should definitely hit send before the day is done. Feel free to send in the evening as business-hours rules need not apply to this particular situation.
  • Tip 2: Send a different message to each interviewer. Did you interview with more than one person? Do not, I repeat do not send them the same thank-you email. Use unique details from each conversation or specific common ground as fodder for each message. Make it personal.
  • Tip 3: Proofread your message. If ever there were an opportunity to improve upon a first-impression, it’s in a thank-you email. Sending a thank-you email can influence or even change an interviewer’s first impression of you, so the last thing you want to do is fire off a message that has not been thoroughly checked.
  • Tip 4: If you were, for some reason, unable to get contact information for each of your interviews, try to do a little digging online. Chances are, the email addresses for each employee at a particular organization all follow the same formula, so if you met with one person whose email address was, it’s safe to assume that each of your interviewers’ email addresses follows that same format. If all else fails, when you do send a thank-you email to one interviewer, simply mention that you didn’t get contact information for her colleagues and ask her to please pass along your message of gratitude.

The different sections of a thank-you email

Of course, you’ll want to make this email your own, but here are the different sections and items that you should be sure to include:

  • A clear subject line
  • A greeting that matches the formality of the interview (first name versus courtesy title and last name)
  • A specific reference to what, exactly, you’re thanking your interviewer for (coffee, details about the organization, great conversation, all of her insightful questions and thoughtful answers, etc.)
  • Reiterate (without being too verbose or specific) what you like about the organization and/or the position, and why you think this role is a great fit for you

Thank-you email template

Email Subject: Thank you again


Thank you again for taking the time to meet with me [THIS MORNING/AFTERNOON]! It was such a pleasure to hear about the culture of the team and the organization, and to have the opportunity to share some of my story with you, as well. I’ve been following [NAME OF ORGANIZATION] for some time, and so I really enjoyed having a chance to get into the details with a member of the team.

The position sounds like a wonderful challenge and an exciting next step for me, aligning nicely with my personal and professional trajectory. As I mentioned during our interview, I have a lot of ideas on how to get this work off the ground, and I’m excited to explore new ways to address [ORGANIZATION’S ISSUE AREA] alongside such an impressive team.

Of course, if you have any more questions, please feel free to reach out, and I look forward to reconnecting with you soon!



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Alexis Perrotta

As the Senior Editor at Idealist and a lifelong nonprofit professional, Alexis offers job seekers, game changers, and do gooders actionable tips, career resources, and social-impact advice.

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