Part-Time Bookkeeper & Administrative Assistant

POSITION DESCRIPTION: Part-Time Bookkeeper & Administrative Assistant

ABOUT: Kate Lesta is an independent consultant offering full-charge bookkeeping, budget development, grants management and creative project advising to nonprofits, fiscally sponsored projects, independent businesses, and impact-based organizations, with priority focused LGBTQIA2+, BIPOC and Womxn led endeavors. I do all-things-accounting leading up to tax prep, and I work closely with tax preparers.

For 20 years prior to launching my accounting practice, I co-created community platforms for self-expression such as festivals, events, performances, exhibitions and tours. My extensive experience in creative project direction provided years of training in budget management and project accounting prior to studying bookkeeping practices and GAAP (Generally Accepted Accounting Principles). I am a Certified Nonprofit Accounting Professional. This work is integral to my artistic practice and cultural activism.

Reports to: Kate Lesta, Principal

Pay: $25-33 / hr, depending on livable wage for your location and level of experience

Status: Part Time 20-25 hrs per week, Independent Contractor with potential to develop into a full time employment position

Schedule: Fully Remote, actual working hours are flexible. Owner is in the San Francisco Bay Area.

QUALIFICATIONS:

• Experience with basic bookkeeping and accounts payable
• Experience with Excel, Quickbooks Online, Google Workspace
• Experience with digital file management, calendaring and note taking
• Ability to maintain client confidentiality and security of financial data
• Ability to take rapid notes in real time
• Understanding of nonprofit and for profit business accounting
• Understanding of US GAAP (Generally Accepted Accounting Principles)
• Collaborative mindset with solution oriented approach and the ability to ask for and offer help
• Active listener and avid, direct communicator
• Non-profit organization experience
• Quickbooks Online ProAdvisor Certification is a plus

If you don’t meet all the experience bullet points please still apply if you are excited about this position. I welcome any notes you may want to share about your experience and how you see it being a match for practice, or where you want to learn and grow.

RESPONSIBILITIES:

Admin

• Maintain internal SOPs for practice and clients
• Maintain client record keeping including data folders in Dropbox and Google Drive
• Track documents needed from clients
• Find solutions creatively and proactively
• Maintain practice calendar for both client facing and internal team needs
• Communicate with Lead Bookkeeper and Principal on tasks, deliverables, deadlines and other client needs

Bookkeeping

• Enter client transactions on a daily, weekly and monthly basis
• Review client suspense transactions with Lead Bookkeeper or Principal as needed
• Create and pay client bills (accounts payable)
• Maintain and generate client worksheets

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HIRING PROCESS: Every applicant will receive a response regardless of outcome, thank you for your effort and time with your application!

HOW TO APPLY: Please submit your resume or experience and a statement in your email about why you are interested in this role plus any other details you want to share or believe are relevant to katelesta at gmail dot com with the subject line: Part-Time Admin Position.

Mar 15 - 30 Application open

Mar 25 - Apr 2 Respond to applicants + schedule round 1 interviews

April 6 - 15 Round 1 + 2 Interviews

​April 15 Offer

May 1 Start Date

Thank you! Please reach out with questions in your application process as needed.