HCRC Administrative Coordinator - IRT

OVERVIEW:

The Habeas Corpus Resource Center (HCRC), a San Francisco-based entity in the judicial branch of California’s state government, is accepting applications for Administrative Coordinator. This specific position works within our Information Resources and Technology (IRT) Group, which serves the dual purpose of providing necessary technology and information to aid litigation led by HCRC staff and implementing the HCRC’s resource center function by developing numerous resources for appointed counsel working on capital appellate or habeas cases. You will perform the range of tasks in the class as described below with focused responsibilities in supporting the IRT team.

The HCRC provides direct legal representation to clients on death row in post-conviction proceedings, in state and federal courts, in which we investigate and review the constitutionality of our clients’ capital convictions and sentences and file and litigate petitions alleging the ways in which our clients’ constitutional rights were violated during their criminal trials. In addition, the HCRC acts as a resource center to outside counsel for the defense of people on death row. Additional information about the HCRC can be found on our website at www.hcrc.ca.gov .

For details on the position, minimum qualifications, and desirable skills, knowledge, and abilities, please see the class specification.

EXAMPLES OF DUTIES (illustrative only):

1. Processes trial and appellate records; reviews data collected for completeness and appropriateness and enters data into a spreadsheet or database; generates standard and ad hoc reports for use by HCRC attorneys and managers.
2. Coordinates HCRC IRT processes and program operations, following procedural guidelines.
3. Identifies operational problems, considers alternatives, and recommends solutions.

Employees in this position must be available to work overtime and on weekends and holidays and may be required to travel as necessary.

MINIMUM QUALIFICATIONS:

HCRC Administrative Coordinator I: Equivalent to an associate degree, preferably with major course work in administration or business, and one year of experience performing administrative support work in a non-legal setting.

HCRC Administrative Coordinator II: Equivalent to an associate degree, preferably with major course work in administration or business, and two years of experience performing legal administrative support work or three years performing administrative support work in a non-legal setting.

At both levels, additional directly related experience may be substituted for the education on a year-for-year basis; additional directly related college-level education may be substituted for the experience on a year-for-year basis.

ABILITY TO:

1. Learn and apply legal principles in the maintenance of records and the preparation of correspondence and reports.
2. Coordinate and provide effective administrative assistance and coordinate projects and program operations.
3. Research, compile, and summarize data and information.
4. Prepare clear and concise reports, correspondence, and other written materials.
5. Use initiative and judgment within established guidelines.
6. Organize, prioritize, and coordinate multiple work activities and meet critical deadlines.
7. Operate personal computers and use specified computer applications, such as work processing, spreadsheets, and databases.
8. Communicate effectively in English, orally and in writing.
9. Establish and maintain effective working relationships with those contacted in the course of the work.

DESIRED QUALIFICATIONS:

• Understanding of and commitment to HCRC’s mission.
• Strong interest in data, information, and knowledge management principles and tools.
• Precise attention to details and thoroughness.
• Strong analytical skills, including the capacity to observe, research, and interpret information to develop logical solutions and insights.
• Ability to manage your time and projects efficiently and effectively.
• Diligence and perseverance.
• Creativity and innovation.

MONTHLY SALARY INFORMATION:

HCRC Administrative Coordinator I:

$5,873 - $7,140

HCRC Administrative Coordinator II:

$6,461 - $7,855

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• $130 transit pass subsidy per month
• CalPERS Retirement Plan
• 401(K) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

HCRC employees who live in the San Francisco Bay Area are permitted to work remotely two days a week.

HOW TO APPLY:

To apply applicants must complete and submit a specific application form located at: http://www.hcrc.ca.gov/hiring.html. Please submit a resume and cover letter. In your cover letter, explain why you are interested in working for HCRC as part of an information resources and technology department. Please email those documents to jobapplications@hcrc.ca.gov. Please combine all application materials into a single PDF. Please include your last name, first name, and “0426 IRT” in the title of your document(s) and in the subject line of the email forwarding your document(s).

Resumes submitted without the required materials will not be considered.

SELECTION PROCESS

We will begin reviewing applications on April 20, 2026. Applications will be accepted after the earliest consideration date until April 24, 2026. Applications received after this date will be accepted but may not be considered, or will only be considered if positions remain unfilled by applicants in the priority consideration group. This position is opened until filled. If you have applied with the HCRC previously, you must reapply for consideration.

The HCRC uses a lengthy recruitment process. Candidates whose qualifications best meet the needs of the HCRC will be contacted to participate in the interview process. The individuals selected to fill the position will be appointed at a level commensurate with their qualifications.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• $130 transit pass subsidy per month
• CalPERS Retirement Plan
• 401(K) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

HCRC employees who live in the San Francisco Bay Area are permitted to work remotely two days a week.