Receptionist/Office Coordinator

Department: Operations

Location: 4Culture, 101 Prefontaine Pl S, Seattle, WA 98104

FLSA Status: Regular, Full-Time (37.5 hours), Non-Exempt

Salary Range: Full pay range is Grade 13: $26.99-$40.38 hourly. Starting range is anticipated to be $30.33- $33.68 hourly. (Includes a competitive package of benefits, including participation in the Washington State Retirement System)

Reports to: Director of Operations

Apply by: Monday June 29, 2026, 12:00 pm PDT

Anticipated Start Date: Tuesday, September 1, 2026

About Us

4Culture is an independent public agency, chartered under state law and King County ordinance in January 2003, after 35 years as the King County Office of Cultural Resources. The ideal candidate for this position champions public support for arts, culture, science, and technology and has demonstrated sustained commitment to advancing racial equity and social justice. As the cultural funding and services agency for King County, Washington, 4Culture works to make the region vibrant. The organization’s five program areas—Arts, Heritage, Historic Preservation, Public Art, and Science and Technology—put public resources to use all over King County.

Guided by a vision of a King County in which every person has what they need to explore and create culture, we’re working to become an actively anti-racist organization. We know that this work is urgent and ongoing; as a public agency, we’re committed to being transparent about our successes and failures. 4Culture is part of the system of white supremacy that has historically disadvantaged Black, Indigenous, and other People of Color. We are working to understand systems of structural racism, dismantle them with the tools available to us, and build up something equitable that supports and recognizes the value in cultural expression of all of people, especially those in King County.

About the Role

4Culture is hiring an experienced Receptionist. The primary job of the Receptionist is to provide a welcoming, efficient, and secure office and exhibition environment as well as to provide essential administrative support to 4Culture. This position reports to the Director of Operations.

You will be most successful in this position if:

• You are committed to working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• You have experience working in an urban downtown environment.
• Enjoy providing excellent administrative support for your colleagues and the public.
• Are interested in working collaboratively with committees and/or work groups in addition to day-to-day operations.
• You have a strong interest in arts, local heritage, historic preservation, science and technology.
• Familiar and interested in Seattle’s Pioneer Square neighborhood and King County.

Additionally, you will be prepared to take on this role if you have following experience, abilities, commitments, and skills:

Committed to:

• Advancing racial equity and social justice in how you conduct your work.
• Providing customer service to 4Culture’s community internally and externally with patience.
• Being present in the office on a daily basis with a focus on reliability.

Experienced with:

• Salesforce, or other contacts database systems.
• Microsoft, Outlook, Word, Excel, PowerPoint, Teams, and Zoom.

Skilled in:

• Problem solving, as well as strong organizational skills and an attention to detail.
• Written and oral communications, including a comfort with public speaking.

Have the ability to:

• Handle confidential and time sensitive materials.
• Organize meetings and/or trainings related to 4Culture office procedures.
• Manage several complex projects simultaneously, often in a fast-paced environment.
• Navigate challenging social interactions with the public.
• Remain calm in urgent or emergency situations.

Supervisory responsibilities:

This position has no supervisory responsibilities.

Job Responsibilities:

• Provides office and gallery reception during business hours (Monday-Friday, 9:00 am-5:00 pm), including front desk and phone inquiries, ensuring all guests are warmly welcomed to 4Culture during their visit.
• Consistent daily tasks within the Salesforce database, including creating and maintaining accounts and contacts.
• Provides a high level of customer service by promptly and accurately responding to inquiries and directing visitors to the office, notifying appropriate staff of visitor arrival.
• Maintains safe and clean reception area
• Acts as a facility safety point person by determining whom to allow entry, monitoring potential situations in the public space, engaging in safety protocols as needed, and serving as a point of contact in facility emergencies.
• Monitors general voicemail and ensures messages are responded to in a timely manner and/or routed to appropriate parties.
• Manages multiple email accounts and methods of internal/external communications.
• Assists with building maintenance scheduling including janitorial and maintenance contractors.
• Receives mail in and out of office, including signing for and distributing packages as well as delivering mail to appropriate departments.
• Monitors visitors to Gallery 4Culture and exhibition spaces.
• Supports staff needs by ordering and receiving office supplies for both offices. Frequently moving supplies and/or equipment of various sizes and weight between two offices across the street from one another.
• Works with Director of Operations and staff to improve procedures and processes by contributing ideas and troubleshooting issues as they arise; proactively seeks out solutions and brings ideas for improvements.
• Coordinates administrative aspects of preserving public records related to the position.
• Coordinate file management and transferring relevant records to King County archives.
• Support Gallery Manager and monthly art exhibits with small daily maintenance tasks.

4Culture leadership has the right to assign or reassign duties and responsibilities to this job at any time to ensure the success of the organization.

Minimum Qualifications:

We are looking for candidates that can demonstrate they have the skills listed above through a combination of their work, education, and life experience as demonstrated in their resume, and cover letter.

• High School diploma (or equivalent) and two or more years of related professional administrative experience; OR candidates that can demonstrate they have the skills listed above through a combination of their work, education, and life experience as demonstrated in their resume and cover letter.
• Experience working with social services organizations.
• The most successful applicants will also have experience working for non-profit organizations or governmental agencies.
• Ability to be in the office daily.

Work Environment

• Position works a 37.5 hour work week, Monday-Friday.
• This position will be onsite 4Culture at 101 Prefontaine Pl S, Seattle, WA
• Occasional early morning, evening and/or weekend hours may be required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits of Working at 4Culture

Working at 4Culture provides the chance to support and learn from the cultural community that makes King County a vibrant region to live in. Our mission affirms a deep commitment to racial equity as we work with our community to end institutional and structural racism. We work toward this goal, while supporting the physical and mental health of all 4Culture employees. Maintaining an appropriate work life balance is essential to our work, and 4Culture prioritizes staff wellness and the continual evolution of a healthy organizational culture.

The perks of working at 4Culture include:

• A 37.5 work week
• 12 paid vacation days annually, with additional paid vacation accrual after 5 years of service
• 12 days of paid Holiday (including Juneteenth and Indigenous Peoples’ Day)
• Access to a lactation room
• Orca transit card
• Attractive comprehensive health insurance package consisting of medical, dental, vision, and basic life and long-term disability insurance for employees