Finance Coordinator

As a key part of the Operations & Finance Department, you will work closely with the Finance Director to perform critical finance functions such as payroll, accounts payable, and accounts receivable, support the Finance Director in budgeting and forecasting, and work with other teams on grants management, tracking, and reporting.

If you have a background in accounting and finance in public and/or non-profit sector organizations, grants and project management experience, and want to support shared, sustainable prosperity in the Greater Portland, Maine region, then you’re someone we want as part of our team!

What you’ll do

• Share primary responsibility for finance functions such as payroll, accounts payable, and accounts receivable with the Finance Director and with support from the Operations & Finance Department as needed.
• Support the Finance Director in agency-wide and project budgeting, working with project managers and directors to craft budgets to achieve desired project outcomes.
• Support the Finance Director, agency senior management, and directors in forecasting agency, program and project costs and funding needs.
• Provide grants administration for programs, in coordination with the Finance Director, Director of Strategic Initiatives and project managers, including assisting with post-award agreement negotiations, attending required training on grantee finance responsibilities, handling grants management record-keeping, developing and submitting required reporting, and ensuring compliance with grant requirements including performance metrics and progress tracking.

What you’ll bring

• Proven experience in accounting and finance, with experience in payroll, accounts payable, and accounts receivable in public and/or non-profit sector organizations.
• Ability to read budget to actual statements and convey information to others in a clear and understandable way.
• Knowledge of and demonstrated ability to apply and follow generally accepted accounting principles (GAAP).
• Grants management experience including record-keeping, reporting, and payment systems, especially federal grants (i.e. ASAP).
• Knowledge of federal requirements under the Uniform Guidance (2 CFR Part 200).
• Ability to work in a fast-paced environment in a highly responsive manner.
• Proven attention to detail and the ability to manage tasks for multiple programs and projects at once.
• Ability to solve problems and think creatively.
• Excellent written and verbal communication skills, with the ability to convey complex information in a clear manner, particularly for federal and state partner agencies.
• Demonstrated willingness and ability to work in and as part of a team, to support others, contribute effectively, and lead as needed.
• High level of proficiency in Microsoft Office applications, with an emphasis on Excel, Word, and Outlook. Knowledge of Microsoft Power BI or other data analysis and visualization tools is helpful but not required.
• Any equivalent combination of education and experience that demonstrates possession of the required knowledge, skills, and abilities.

What to know

• GPCOG offers a hybrid workplace that allows staff to work remotely, balancing the needs of the work, other teams, and individual employees.
• GPCOG offers excellent benefits, a supportive, flexible, and creative work environment, and a competitive compensation package including annual salary to the upper seventies for the right well-qualified candidate.
• Work hours and schedule may be flexible to 40 hours per week, with some ability to adjust based on circumstances, depending on what you bring to the position.

ABOUT GPCOG

As the regional council serving Maine’s Greater Portland and Sebago Lakes communities, the Greater Portland Council of Governments serves municipalities, cities and towns across rural, suburban, and urban landscapes. We take pride in convening communities of every size and character to collaborate on innovative solutions and thoughtful planning for the future of our growing region. Through a diverse portfolio of programs, services, and strategic initiatives, we work to strengthen local capacity, advance regional priorities, and cultivate resilient, thriving communities. Our mission is rooted in improving the quality of life for all who call this region home and in ensuring that Greater Portland remains one of the most vibrant and visionary regions in the nation.

GPCOG is an equal opportunity employer and embraces all applicable state and federal laws and regulations and welcomes all applicants for employment and employees regardless of race, color, creed, religion, ancestry, national origin, sexual orientation, sex or gender, gender identity or expression, pregnancy, medical conditions, age, disability or other handicap, genetic information, marital/familial status, veteran status, military status, or income or status with regard to public assistance.

GPCOG recognizes the value of a healthy work/life balance for our team members and as such, we provide a variety of benefits to promote that balance. GPCOG encourages opportunities for career advancement through tuition assistance and professional development opportunities, leadership programs, and participation in local and national organizations. GPCOG also offers flexible schedules and remote work options as well as paid time off and holidays. GPCOG employees also may be eligible for health, vision and dental insurance, employer paid short-term disability coverage, participation in a Defined Contribution retirement plan and Deferred Compensation Plans that employees can opt into for additional retirement funding.