Administrative Coordinator (aHEO)

Administrative Coordinator (aHEO)

Job ID: 32005

Location: City College of New York

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

The Office of Institutional Advancement, Communications & External Relations (OIACER) is a dynamic and collaborative department that brings together formerly distinct offices including Institutional Advancement, Marketing & Communications, External Relations, Government Affairs & Community Engagement, and several innovative centers and initiatives. OIACER works closely with alumni, donors, city, state, and federal agencies, corporations, and public and private foundations to support the mission of The City College of New York (CCNY).

As the administrative arm of the Foundation for City College, OIACER is committed to securing private support to advance educational and research excellence, particularly for students who may not otherwise have access to a senior college education.

OIACER is seeking a detail-oriented and proactive Administrative Coordinator to support our dynamic fundraising team. As part of a collaborative department that engages with alumni, donors, government agencies, and foundations, this role offers the opportunity to contribute to meaningful initiatives that advance educational access and excellence. Reporting to the Associate Executive Director, the Administrative Coordinator will play a key role in managing communications, scheduling, event logistics, and operational support across a diverse portfolio of programs and partnerships.

(Campus-specific Information and duties)

• Manage the Associate Executive Director’s calendar, including scheduling meetings, coordinating work plans, and organizing event and communication timelines.
• Provide administrative support for fundraising operations, including donor and prospect communications with a strongemphasis on professionalism and customer service.
• Co-manage the OIACER general email and voicemail inboxes, ensuring timely, accurate, and professional responses.
• Assist with event planning logistics, including list management, supply procurement, vendor coordination, and intercampus arrangements.
• Perform data entry and reporting to support fundraising and donor tracking efforts.
• Coordinate office operations, including ordering supplies, submitting work orders, managing technology access, and organizing physical office space.

QUALIFICATIONS

Bachelor’s degree required

Preferred Qualifications:

• Experience working in development, fundraising, higher education, or a nonprofit environment
• Experience supporting senior leadership (i.e., calendar management, communications coordination)
• Familiarity with donor databases or CRM systems
• Experience coordinating events, meetings, or external engagement activities
• Experience managing multiple priorities in a fast-paced, deadline-driven environment

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range: $72,236 - $77,269. Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Only applications submitted through CUNYfirst will be considered for this position.

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CLOSING DATE

April 26, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.