Executive Assistant (Youth Advocacy Nonprofit)

The Choice is seeking an Executive Assistant for our client- a youth advocacy coalition that is dedicated to ensuring DC children and youth grow up safe, resilient, powerful, and heard. This position will support the Executive Director.

This organization is highly mission-driven and we are looking for someone who would truly thrive and enjoy working for their mission.

• Position type: This position is a newly created role in the organization. The Choice will be employing this position on a temporary basis. The organization would like to see if it is a good fit, and there could be potential for permanent hire in the future.
• In office requirements/schedule: The organization is hybrid and based in downtown DC. 2 days a week required in office (Either Tues/Wed or Tue/Thurs likely)
• Salary: this is an hourly role, $38 an hour

Qualifications

• At least 5–7 years of experience supporting executives, preferably in a nonprofit, advocacy, or policy environment.
• Experienced in Google Suite highly preferred
• Strong scheduling skills are a must
• Polished written and verbal communication skills, with proven ability to draft professional correspondence and meeting notes.
• While not required, an interest and excitement to support the mission is highly preferred

Key Responsibilities

• Manage the Executive’s calendar, schedule, and local meeting travel, ensuring smooth daily operations.
• Screen, prioritize, and manage email correspondence on behalf of the Executive.
• Anticipate needs, draft responses, and ensure timely follow-up.
• Organize and coordinate meetings, including programmatic convenings, leadership team meetings, funder briefings, and external stakeholder engagements.
• Prepare briefing materials, agendas, and talking points.
• Attend meetings, arrange for transcripts and detailed notes, and track follow-up actions.
• Coordinate logistics for quarterly Board meetings and committee calls.
• Prepare and distribute board packets and materials in collaboration with senior leadership.
• Record and maintain official board minutes.