Senior Program Associate (Temporary to hire)

The Choice is managing an immediate temporary-to-hire Senior Program Associate opportunity for our client, a higher education association in the public health space. The Senior Program Associate is a critical support role for a research-driven team in the organization.

• Schedule: 35 hour work week, Monday-Friday. The office is located in downtown DC, in close walking distance to all Metro lines. Monday-Thursday in office required with remote Fridays.
• Hiring timeline: ASAP
• Salary: 58,000-60,000

Qualifications

• A baccalaureate degree (B.A./B.S.) and 3 years of relevant professional experience in program/project/research support. A Master’s degree with at least 1-2 years of relevant experience will also be considered
• Association, non-profit and/or higher education experience is highly preferred.
• Must have prior experience in organizing meetings/events, managing multiple projects and deadlines concurrently, completing expense reports and budget tracking, and preparing presentations.
• Proficiency with surveying software is helpful (such as Smartsheet/Jot Form, Qualtrics or SurveyMonkey)

Job duties will include:

• Manage daily operations for the department, ensuring alignment with protocols, organizational policies, and leadership expectations.
• Maintain clear, timely communication between the Chief of the department and team members while supporting a collaborative, professional work environment.
• Oversee department‑facilitated events and participation in organizational programs, including agenda development, materials preparation, documentation, and cross‑unit coordination.
• Maintain and update department calendars, deadlines, project management systems, and onboarding processes for staff, interns, and scholars.
• Coordinate travel for department staff, fellows, scholars, speakers, and members.
• Manage the department’s member forum, including posting, monitoring, and updating content.
• Collaborate with organizational communications staff to update department publications, website content, marketing needs, and performance metrics.
• Coordinate submissions for organizational publications and webinars related to department releases.
• Support updates to the department work plan, quarterly reports, time allocations, and budget analyses.
• Monitor budgets, prepare monthly and quarterly financial reports, and ensure accurate expense posting.
• Track contracts, invoices, renewals, and enter annual budgets into the accounting system.
• Represent the department at meetings and coordinate communication strategies for department projects.
• Ensure timely posting of documents and materials across organizational platforms.
• Coordinate surveys, focus groups, and dissemination of research findings.
• Maintain organized files, reference materials, and bibliography systems.
• Assist with drafting, formatting, proofreading, and preparing reports, presentations, and manuscripts.
• Conduct literature searches, develop short surveys, and support responses to data requests.
• Create presentations using PowerPoint, Prezi, or Infogram and assist contracted authors as needed.