Events Associate- Development

Schedule: Monday–Friday, 9:00 AM–5:00 PM (35 hours per week). Evening and weekend availability required for events.

About JASAFor more than 50 years, JASA has been a leading nonprofit serving older adults across New York City and Long Island. Our mission is to help aging New Yorkers live with dignity, independence, and community. When you join JASA, you become part of a dedicated, mission-driven team making a meaningful difference every day.

Why Work at JASA

• Meaningful impact at a well-established, mission-focused nonprofit

• Close collaboration with senior leadership

• Flexible hybrid work environment

• Comprehensive benefits package including:

  • Medical, dental, and vision coverage

  • 403(b) with Roth option and employer-funded pension

  • Four weeks of vacation, holidays, floating holidays, and 12 sick days

  • Employee wellness programs and Employee Assistance Program (EAP)

  • Professional development and growth opportunities

Position Overview

The Events Associate will plan, execute, and manage internal events, while also supporting the coordination of external rental and development-related events. This role ensures seamless coordination across departments and delivers high-quality, mission-driven experiences for donors, volunteers, partners, and community members.

This is a hybrid position, with at least three days per week in-office or onsite.

Key Responsibilities

• Support the Associate Director of Special Events in executing cultivation events, fundraisers, conferences, workshops, volunteer events, and donor stewardship activities

• Coordinate event logistics including venues, vendors, materials, signage, transportation, supplies, and budgets

• Manage guest lists, invitations, RSVPs, and post-event follow-up

• Create event materials including email invitations, programs, and promotional items

• Oversee vendor relationships (designers, printers, photographers, promotional suppliers) and negotiate pricing

• Track expenses, reconcile budgets, and process payments

• Partner cross-departmentally to coordinate tours, site visits, and brand visibility opportunities

• Provide onsite event staffing and logistical support

Qualifications

• Bachelor’s degree preferred

• 1–2 years of experience in event planning, project coordination, or administrative support

• Strong organizational skills with the ability to manage multiple concurrent events

• Excellent written and verbal communication skills

• Collaborative, detail-oriented, proactive, and solutions-focused

• Ability to travel throughout NYC’s five boroughs and Long Island

Technical Skills

• Proficiency in Microsoft Office and Google Workspace

• Experience with Canva required; Adobe Suite a plus

• Familiarity with mail merge tools, social media platforms (Facebook, Twitter, etc.), and communications software

• Comfort learning new systems and event management tools

If you’re highly organized, thrive in a fast-paced environment, and want your work to support a mission-driven organization making a real difference in NYC, we’d love to meet you.

JASA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected status under federal, state, or local law.