Senior Administrative Assistant

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary:

Provides administrative and operations support to the Executive Director of Board Relations and Senior Manager of Community Organizing & External Relations (COER). Opportunity to work cross-organizationally in a dynamic environment that involves liaising with UJA’s senior professional team and senior lay leadership.

Major Responsibilities:

• Assist with the operations of several high-level leadership bodies—including the Board of Directors, Executive Committee and President's Advisory Council—by managing the fiscal year calendaring, maintaining data integrity, and providing logistical support for meetings (i.e. room reservations, set-up and breakdown, materials prep, attendance entry, etc.)
• Liaise with internal and external teams who support the President and Chair of the Board, handling relevant internal/external requests and inquiries
• Support all aspects of Board stewardship and governance, including help with crafting Board related communication, maintenance of Board members’ data and demographics, and assistance with various aspects of the Board nominations process
• Manage correspondence for President, including donor acknowledgement letters, condolence notes, and event honoree notes
• Assist with the execution of COER’s Civic Ambassadors fellowship program and neighborhood tables
• Assist with the launch of COER’s lobbying and advocacy missions to Albany
• Support special projects and/or convenings as needed

Skills/Experience:

• Exceptional attention to detail with strong organizational, administrative, and project management skills
• Strong prioritization skills with the ability to juggle multiple responsibilities, manage competing deadlines and thrive in a fast-paced environment
• Ability to collaborate across departments and build relationships with diverse stakeholders
• Excellent written and verbal communication skills—able to communicate clearly, concisely, and professionally
• Polished, professional presence
• Proficiency in MS Word, Outlook, Excel and general understanding of AI tools such as CoPilot and ChatGPT
• BA degree and minimum 1-2 years related experience

Salary Information

The salary for this role is $55,000/year.

Reporting Line:

This role reports to the Executive Director, Leadership Engagement and Board Relations, and is a hybrid position, with a set three days/week in office.

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical, dental, and vision plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)