Development and Operations Associate

DESCRIPTION

The Youth Advocacy Foundation (YAF) is a 501(c)(3) nonprofit within the juvenile division of the state public defender agency, the Committee for Public Counsel Services (CPCS). The Youth Advocacy Foundation was established in 2001 with the mission of protecting and advancing the legal and human rights of children to promote their healthy development through active partnerships with local communities. YAF supports initiatives and positions not currently funded by the state to ensure that every child has access to zealous legal representation, essential and vibrant community-based services, and a quality education. YAF’s main focus is the EdLaw Project whose mission is to Shut Down the Cradle-to-Prison™ Pipeline in MA by ensuring that our state’s most vulnerable students receive a stable and quality education through expert holistic, individual, and systemic racially-conscious, student-directed advocacy.

We are seeking a part-time Development & Operations Associate to provide administrative support for YAF’s day-to-day operations, fundraising, donor relations, events, financial recordkeeping, and communications. The Operations & Development Associate will report to the Operations & Development Coordinator and will be involved in all aspects of the organization’s work.

The ideal candidate will be highly organized and detail-oriented, comfortable working with databases and spreadsheets, have excellent communication skills, be a self-starter, and able to manage multiple assignments and deadlines. This is an excellent opportunity for someone interested in gaining experience in nonprofit operations and development while contributing to an organization committed to advancing the rights and opportunities of young people.

RESPONSIBILITIES

The Development & Operations Associate’s responsibilities include, but are not limited to:

• Providing finance and administrative support, including tracking spending approvals and receipts, maintaining demographic information for grant reporting purposes, and assisting with grant reporting, stats, annual reports, and other organizational needs;
• Tracking and logging financial information, including cashed and deposited checks, donations, and organizational expenses;
• Organizing receipts and financial records and assisting with the preparation of monthly finance spreadsheets and materials for YAF’s bookkeeper;
• Preparing and sending donor acknowledgement and thank-you letters;
• Maintaining accurate donor and development records in YAF’s databases, including Panorama and Levitate;
• Pulling donor lists and reports and assisting with fundraising appeals, invitations, and other donor communications;
• Researching prospective donors and grant opportunities and assisting with tracking pledges and outstanding donations;
• Supporting YAF’s annual fundraising event and other events, including maintaining event information in Panorama, tracking offline donations, ticket sales and sponsorships, and assisting with event logistics and setup;
• Assisting with silent auction coordination, including working with interns and the YAF Board on solicitation and procurement of auction items and maintaining auction information in Panorama;
• Assisting with volunteer recruitment and coordination for YAF events;
• Preparing and sending post-event acknowledgement letters;
• Providing communications support, including scheduling and posting social media content, assisting with newsletter content, and making basic website content updates; and
• Performing other administrative and development-related duties as needed to support YAF’s operations and mission.

MINIMUM ENTRANCE REQUIREMENTS

• associate’s or bachelor’s degree, relevant work experience, or an equivalent combination of education and experience.

QUALIFICATIONS/SKILLS

• Strong administrative and organizational skills with a high level of attention to detail;
• Strong written and verbal communication skills;
• Ability to accurately enter, organize, maintain, and report on data;
• Strong computer skills, including proficiency with spreadsheet, word processing, and database applications;
• Ability to manage multiple assignments, prioritize responsibilities, and meet deadlines;
• Sound judgment and discretion in handling confidential and sensitive information;
• Strong interpersonal skills and the ability to work collaboratively as part of a small team;
• A willingness to learn new software, systems, and processes;
• An understanding of and commitment to the Youth Advocacy Foundation’s mission, purpose, and values;
• Competence in and dedication to working with individuals of diverse cultural, geographic, and economic backgrounds;
• Interest in nonprofit operations, fundraising, development, or communications; and
• Experience with donor databases, social media platforms, website content management, or nonprofit organizations is preferred but not required.

Please note that this position is not a state position; the Operations & Development Associate will be an employee of the Youth Advocacy Foundation. YAF offers a flexible, family-friendly work environment.

Benefits include full medical, dental, and vision insurance for individuals, and 75% coverage for coverage including spouse or family, and 401(k). Generous vacation, sick and PTO package.