HR and Payroll Coordinator

HR and Payroll Coordinator

(Compliance & Benefits Focus | 30 hrs/week)

The International Center for Not-for-Profit Law (ICNL) is seeking a Human Resources & Payroll Coordinator to support our team of approximately 30 staff. The HR & Payroll Coordinator will serve as a key member of ICNL’s Operations and Finance team, with responsibilities focused on payroll processing, benefits administration and HR compliance. We are looking for someone who is well organized, detail-oriented and would excel in supporting our dedicated staff team. This is a part-time (30 hours/week), hybrid position, with at least 3 days per week in our Washington, DC office.

The HR and Payroll Coordinator’s main duties include:

• Process and manage payroll in coordination with our payroll provider.
• Monitor and ensure compliance with DC and federal employment laws, including required notices and filings.
• Maintain accurate and compliant personnel records and HR documentation.
• Administer employee benefits programs (health, dental, disability, life, FSA).
• Coordinate open enrollment and liaise with insurance brokers and vendors.
• Reconcile benefits data with payroll and finance records.
• Support employees with questions related to payroll, benefits, and leave.
• Assist with onboarding, offboarding, and HR administrative processes.
• Help maintain compliance with internal policies (e.g., leave, conflict of interest).
• Assist in Office Management and general administrative duties as needed.
• Other duties as assigned.

Required Qualifications and Skills:

• 3+ years of experience in HR, with a strong focus on payroll and/or benefits administration.
• Experience processing payroll and working with payroll systems/providers.
• Familiarity with federal and DC employment law and compliance requirements.
• Experience working with insurance brokers and benefits providers.
• Strong attention to detail and excellent organizational skills.
• Ability to handle confidential information with discretion.
• Strong communication skills and a collaborative mindset.
• Proficiency with Microsoft Office (especially Excel and Outlook).
• Legal authorization to work in the United States.

PREFERRED QUALIFICATIONS AND SKILLS:

• Experience working in a nonprofit or small organization (under 50 employees) is an advantage.
• Familiarity with retirement plans (e.g., 403(b)) and compliance requirements is an advantage.

The projected salary range for this position is $48,750 - $55,550 (based on a full-time salary of $65,000 - $74,000.) It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, and education. ICNL provides health insurance.

ICNL provides health insurance.

English fluency required.