Staff Accountant

Job Title: Staff Accountant

Department: Business Office

FLSA Status: Non-Exempt

The Allen-Stevenson School - New York, NY

About The Allen-Stevenson School

The Allen-Stevenson School, founded in 1883, is a TK-8 independent school for boys with an enrollment of over 350 students. Located in the heart of New York City’s Upper East Side, the school is a joyful, inclusive community.

Position Overview

The Allen-Stevenson School seeks a Staff Accountant who will support business operations and interface with the school community and vendors. The successful candidate has a strong background and knowledge of accounts payable and receivable, reconciliations, tuition billing, and financial reporting. The Staff Accountant reports to the Senior Accountant and provides support to the CFO.

Salary Range and Position Type

This full-time, in-person position starts on or around May 1, 2026, and is eligible for benefits. The budgeted salary range for this role is $65,000- $85,000, commensurate with education and experience.

Essential Responsibilities and Duties (This is not an exhaustive list, and other related duties may be assigned to this individual.)

Office Culture & Operations

• Billing & Cash Receipts
  • Oversee all cash receipts and related processes, including student enrollment billing, the reconciliation of financial aid awards, deferred tuition, and auxiliary revenue (rentals, faculty purchases, and programs)
  • Manage the A/R aging report, proactively resolving delinquent accounts and ensuring all incoming receipts (tuition, fees, and development gifts) are reconciled to the General Ledger.
• Accounts Payable (A/P) and Expense Responsibilities
  • Lead end-to-end invoice processing via Bill.com, including vendor onboarding (W-9s), payment verification, and 1099 year-end filings.
  • Administer the school’s corporate credit card program (Divvy) and Amazon accounts; audit employee reimbursement requests to ensure strict alignment with school expense policies.
• Financial Reporting and Audit Support
  • Perform monthly G/L reconciliations and maintain accurate deferred revenue schedules to ensure a "close-ready" environment.
  • Serve as a key contributor to the annual internal financial audit, providing documentation and supporting schedules as required.

Administrative & Operational Leadership

• Serve as a resource for finance-related questions from employees, triaging and resolving inquiries related to expenses, reimbursements, and vendor payments.
• Approach administrative processes and decision-making through an inclusive lens.
• Use technology effectively and appropriately to streamline office operations, manage data systems, and support virtual or hybrid work environments as necessary.

Staff & Stakeholder Experience

• Safeguard the school’s financial operations from transaction to audit while supporting a positive experience for families, staff, and leadership.
• Support Allen-Stevenson’s mission by ensuring accurate, ethical, and transparent financial practices.

Communication & Collaboration

• Foster a service-oriented culture by building respectful, professional relationships across a diverse community of students, families, and administrators.
• Act as the primary finance resource for faculty and staff, translating complex financial processes (reimbursements, budgets, vendor payments) for non-financial audiences.
• Use computer-based financial technology to streamline office operations while maintaining a high standard of discretion and diplomacy when handling sensitive family and personnel data.
• Communicate proactively and clearly regarding deadlines, discrepancies, and process improvements, while actively listening to feedback and seeking clarification to ensure accurate understanding and resolution of issues.
• Respond to inquiries in a timely, courteous, and solution-oriented manner.

Working Conditions and Physical Demands

• Primarily works in a standard office environment within a school setting, including prolonged periods of sitting.
• May require occasional attendance at school events, meetings, or activities outside of regular business hours.
• Work is typically performed during standard school business hours, with extended hours possible during peak periods (e.g., fiscal year-end, audits, budget season, enrollment cycles).
• Frequent use of hands and fingers for typing, data entry, and operating office equipment.
• Ability to communicate effectively in person, by phone, and via electronic means.

Required Knowledge, Skills, and Abilities

• Education: Undergraduate degree in Accounting or strong accounting knowledge.
• Experience: 2+ years of accounting experience, with AP/AR experience
• Required: Experience with accounting software and advanced proficiency in Microsoft Excel, including pivot tables and advanced lookup functions (XLOOKUP, VLOOKUP).
• Preferred: Familiarity with Sage Intacct, Bill.com, Blackbaud Tuition Management, Veracross, and/or Divvy.
• High level of organization and autonomy with excellent oral and written communication skills.
• A service-oriented mindset and the ability to manage multiple priorities while working effectively with others.
• A commitment to ongoing professional development and continuous improvement.
• A receptive attitude toward feedback and guidance, actively seeking opportunities to enhance performance, strengthen skills, and implement best practices.
• Performance will be assessed based on accuracy, timeliness, compliance with internal controls, responsiveness to stakeholders, collaboration across departments, and commitment to continuous improvement.

How to Apply

Please submit a resumé and cover letter to hr@allen-stevenson.org with the job title Staff Accountant in the subject line of your email. No phone calls, please. Recruitment will remain open until the position is filled; applicants should apply as soon as possible for consideration. Selected candidates will complete a process that includes a telephone interview, some group interviews, and a visit to the school, which may include a practical assessment consisting of accounting-related questions and/or an evaluation of advanced Excel proficiency.

Allen-Stevenson Equal Opportunity Employer Statement

Allen-Stevenson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Guided by our mission, the School is dedicated to creating an inclusive and welcoming environment that fosters belonging and honors the dignity and potential of every individual.

Employee Benefits:

• Generous employer contributions towards health, dental and vision insurance
• Fully paid short-term disability insurance
• Fully paid life insurance
• NY State Paid Family Leave
• Fully paid Employee Assistance Program
• Participation in Flexible Spending Account Benefit Plan
• Participation in Health Reimbursement Arrangement
• Employer contributions towards Health Savings Accounts
• 403 (b) retirement plan including employer contribution and match after two years of employment
• Eligibility to contribute on a pre-tax basis to a deferred annuity retirement plan
• Pre-tax commuter benefit for subway and buses
• Discounted subscription program with Citi Bike