Institutional Giving Manager

About Greater DC Diaper Bank

Greater DC Diaper Bank (GDCDB) works to ensure that families across the Washington, DC region have access to the diapers and other essentials they need to thrive. Founded in 2010, GDCDB has grown into one of the largest diaper banks in the country, working alongside more than 80 community partners across DC, Maryland, and Virginia to get millions of free diapers into the hands of families each year.

As GDCDB enters its next chapter, we are strengthening and expanding the partnerships that make this work possible while deepening our understanding of diaper insecurity and the solutions that can support families across our region.

Position Summary

Greater DC Diaper Bank is seeking an experienced, relationship-driven Institutional Giving Manager to lead the day-to-day strategy and management of our institutional fundraising program.

The Institutional Giving Manager will manage the full lifecycle of GDCDB's foundation grants portfolio, from identifying and qualifying prospective funders through cultivation, proposal development, stewardship, reporting, and renewal. This position will manage relationships with a portfolio of institutional funders and prospects while partnering with the Senior Director of Development and Executive Director on GDCDB's largest funding relationships.

The Manager will be responsible for maintaining a strong and sustainable institutional funding pipeline, identifying new foundation funding opportunities, developing compelling proposals and reports, and ensuring that funders remain engaged in and connected to GDCDB's work. The position will also manage grant submissions, reporting, and stewardship associated with GDCDB's existing local government grants and a limited number of corporate grant opportunities. Expansion of GDCDB's corporate and government funding portfolios is not a primary responsibility of this position.

This role requires an excellent writer and project manager who is equally comfortable building relationships, conducting research, developing fundraising strategy, and collaborating across teams. The Institutional Giving Manager will work closely with colleagues across GDCDB to translate organizational priorities, programmatic work, outcomes, and emerging opportunities into clear and compelling cases for support.

Key Responsibilities

Institutional Giving Strategy & Pipeline Management

• Manage GDCDB's institutional fundraising pipeline, ensuring a strong balance of current funders, renewal opportunities, and qualified foundation prospects.
• Develop and maintain an annual institutional fundraising plan and grants calendar, including cultivation, solicitation, reporting, stewardship, and renewal activities.
• Develop and manage a moves management process for current and prospective foundation funders, establishing clear stages, strategies, next steps, and accountability for moving relationships toward solicitation, renewal, and increased engagement.
• Lead a monthly institutional pipeline and moves management meeting to review current funders and prospects, assess progress, identify next steps and relationship opportunities, and ensure follow-up is completed and documented.
• Proactively identify, research, and qualify new foundation prospects aligned with GDCDB's mission, programs, geographic reach, and strategic priorities.
• Evaluate prospective funding opportunities and make recommendations about which opportunities GDCDB should pursue based on alignment, likelihood of success, funding potential, and organizational capacity.
• Monitor institutional fundraising performance, anticipated revenue, renewals, and pipeline health and regularly communicate progress, risks, and opportunities to the Senior Director of Development.
• Stay informed about trends in institutional philanthropy and identify opportunities that may strengthen or diversify GDCDB's foundation funding base.

Funder Relationship Management & Stewardship

• Manage a portfolio of institutional funders and prospects, building relationships that support retention, renewal, and opportunities for increased investment over time, including developing and implementing individualized cultivation and stewardship strategies.
• Proactively identify opportunities to deepen relationships with existing institutional funders beyond individual grant cycles.
• Partner closely with the Senior Director of Development and Executive Director on GDCDB's largest institutional relationships, supporting relationship strategy, meeting preparation, proposals, reporting, stewardship, and follow-up.
• Prepare funder briefings, talking points, meeting materials, and other resources to support senior leadership engagement with institutional partners.
• Ensure timely follow-up and clear next steps following funder meetings and other engagement opportunities.

Proposal Development & Grants Management

• Lead the development and submission of high-quality letters of inquiry, grant proposals, applications, reports, renewal requests, and other institutional funding materials and ensure accurate, complete, and timely submissions.
• Translate complex programmatic, operational, and impact information into clear, persuasive, funder-focused narratives that demonstrate the need for and impact of GDCDB's work.
• Collaborate with programs, finance, operations, and organizational leadership to gather program information, outcomes, budgets, financial information, and other materials required for proposals and reports.
• Track grant requirements, deliverables, restrictions, and reporting obligations and coordinate internally to ensure GDCDB meets funder commitments.
• Maintain and regularly update core institutional fundraising materials, including organizational background, program descriptions, outcomes, and other frequently requested information.
• Manage grant submissions, reporting, renewals, and related funder communications for GDCDB's existing local government funding relationships, including Washington, DC and Montgomery County, MD.
• Manage corporate grant submissions as needed. Corporate prospecting and broader corporate partnership development are not primary responsibilities of this role.

Prospect Development

• Conduct ongoing foundation prospect research to identify institutional funders with strong potential alignment with GDCDB.
• Research prospective funders' priorities, giving history, relationships, grantmaking patterns, and potential points of connection.
• Develop prospect profiles and recommended engagement strategies for high-potential opportunities.
• Work with the Senior Director of Development, Executive Director, board members, and other organizational leaders to identify connections and pathways to prospective funders.
• Move qualified prospects from research into active cultivation and solicitation, ensuring prospect research results in a growing actionable pipeline.

CRM & Reporting

• Ensure accurate and timely institutional funding records in GDCDB's CRM, including opportunities, deadlines, funder contacts, relationship activity, proposals and reports, next steps, and substantive relationship notes.
• Partner with the Development Coordinator, who provides grants administration and data-management support, to maintain complete and current institutional records and tracking systems.
• Establish clear expectations and processes for institutional grants tracking and ensure information needed for effective relationship and pipeline management is consistently captured.
• Use CRM and pipeline data to monitor institutional fundraising performance, upcoming deadlines, renewal opportunities, prospect movement, and projected revenue.
• Produce regular institutional fundraising updates and pipeline reports for the Senior Director of Development and organizational leadership.

Development Team & Organizational Collaboration

• Serve as the development team's primary point person for institutional grants management and foundation fundraising.
• Build strong working relationships across GDCDB to understand programmatic priorities, emerging needs, outcomes, and opportunities that can inform institutional fundraising.
• Work collaboratively with the Development Coordinator and other development team members to ensure effective grants administration, funder stewardship, and information sharing.
• Contribute to broader development team planning, revenue forecasting, fundraising strategy, and organizational initiatives.
• Participate in funder meetings, site visits, organizational events, and other activities that strengthen GDCDB's institutional relationships.
• Represent GDCDB professionally and enthusiastically with funders, prospects, community partners, and other external stakeholders.

Qualifications

Required

• At least 4–5 years of progressively responsible experience in nonprofit development, institutional giving, grant writing, foundation relations, or a related field.
• Demonstrated experience managing institutional grants through the full funding lifecycle, including prospect research, cultivation, proposal development, reporting, stewardship, and renewal.
• Exceptional writing and editing skills, with demonstrated ability to synthesize complex information into clear, persuasive, audience-appropriate narratives.
• Strong project management and organizational skills, with the ability to manage multiple deadlines, relationships, and priorities simultaneously.
• Strong interpersonal skills and comfort communicating with funders, organizational leaders, colleagues, and other external stakeholders.
• Experience collaborating across departments to develop proposals, reports, budgets, and other funder deliverables.
• Experience using a CRM or donor database to manage fundraising relationships, opportunities, activities, and deadlines.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Ability to work both independently and collaboratively, exercise sound judgment, and take ownership of projects from strategy through execution.
• Commitment to GDCDB's mission and to ensuring families across our region have access to the essentials they need.

Preferred

• Experience with government grant reporting or grant management.
• Experience with Neon CRM or a comparable fundraising database.
• Experience using institutional prospect research tools.
• Experience supporting senior organizational leaders in funder cultivation, solicitation, and stewardship.
• Experience working on a small, collaborative Development team where responsibilities require both strategic thinking and hands-on execution.

• Medical, dental & vision insurance
• Retirement plan with employer contribution to 401(k)
• Paid time off, including 11 Federal holidays and a week off in the summer and a week off during winter holidays
• Flexible spending account
• Monthly technology stipend
• Life, short-term & long-term disability insurance
• Employee assistance program
• Work from home hybrid option available