Director of Finance

JOB SUMMARY:

The Director of Finance will serve in a hands-on role managing the Finance function of the agency and will have the primary day-to-day responsibility for planning, implementing, managing and controlling all financial related activities of the agency. The individual in this role will supervise the Finance & Accounting Associate, manage internal controls, set financial targets, conduct budget forecasting, develop financial strategies, monitor expenditures and cash flow, evaluate investments, and manage reporting and tax compliance. This position also directly assists the Executive Staff and Board on all strategic and tactical matters as they relate to budget management, cost/benefit analysis, forecasting needs and the securing of new funding.

This is a hybrid position with occasional presence at our North Brunswick office required.

MAJOR RESPONSIBILITIES:

• Ensure credibility of finance/accounting department by providing timely and accurate analysis of budgets, financial trends and forecasts.
• Prepare annual operating budget including cash flow projections and reporting.
• Oversee the management and coordination of all fiscal reporting activities including reports to funding agencies, and development and monitoring of organizational and contract/grant budgets.
• Advise and support department managers and directors with budgets, grant oversight and financial reporting.
• Manage daily responsibilities of the agency including all accounting functions, finance, treasury, accounts receivable and payable, maintenance of general ledger, budgeting, and risk management.
• Identify and implement changes as needed to strengthen the agency’s policies, business processes and systems for effective financial management.
• Ensure agency’s financial interests are protected through compliance with GAAP, contract review, negotiation, cost monitoring and compliance.
• Serve as key liaison to independent audit firms, banks, insurance managers, government agencies, funders, vendors, and other professionals in areas regarding finance, audit and compliance.
• Prepares for and manages annual audit process with external CPA firm.
• Fulfill other duties as assigned.

SKILLS & KNOWLEDGE:

• Minimum 10 years progressive responsibility for financial leadership roles, preferably in the non-profit sector with demonstrated success in financial management of a multi-faceted financial program with multiple and diverse sources of finance including complex grant resources, indirect costs, and fundraising accounting.
• Direct experience with State of NJ and/or private philanthropic grant and contracts preferred.
• Must be detailed oriented, maintain integrity and be able to effectively manage multiple tasks.
• Knowledge of accounting software, QuickBooks preferred.
• Strong communication and interpersonal skills, experience in effectively communicating key data, including presentations to including presentations to Board of Directors and outside partners.
• Experience in managing contracts and grants with the various departments and divisions within the State of New Jersey. This includes extensive experience in compiling and analyzing contract budgets, budget modifications, variances, and quarterly Reports of Expenditures on the state Annex B. An understanding of how the Schedule of Estimated Claims relates to payments on the state contracts and grants.
• Experience in compiling complete audited financial statements for a non-profit, to include not only the Statement of Financial Position, Statement of Activities, Statement of Cash Flows, and Footnotes, but also the Statement of Functional Expenses, the Schedule of Expenditures of Federal Awards (SEFA), and the Schedule of Expenditures of State Financial Assistance, in addition to any other Supplemental Schedules or schedules within the footnotes. Also, knowledge of intercompany accounting between a parent and subsidiary, and experience in compiling complete consolidated audited financial statements for a non-profit.
• Experience in being the liaison with auditors and managing on behalf of the organization for the annual audit of the financial statements to ensure that the audit is completed by the agreed upon date and that the financial statements are issued in a timely manner.
• Knowledge of the difference between GAAP financial reporting and state
• Reports of Expenditures, particularly when it relates to capitalized items.
• Understanding and knowledge of the federal Return of Organization Exempt Income Tax (Form 990) and experience in the detailed review of this document.
• Understanding of and experience with filing the Long-Form Renewal Registration/Verification Statement (Form CRI-300R) with the New Jersey Division of Consumer Affairs, Charities Registration Section.
• Experience in compiling cash projections and corporate cash management;
• Experience in compiling revenue and expense forecasts and projections.
• Understanding the requirements for the Data Collection Form and the filing of the Single Audit to the Federal Audit Clearinghouse;
• Experience in updating and renewing the company’s registration on the federal government’s System for Awards Management (SAM).
• Experience and confidence in presenting financial reports to the Board of Directors and potential funders and donors.
• Willingness to do hands on work as this is a hands-on position;
• Certified Public Accountant (CPA) preferred but not required.

Full-time employees receive generous paid time off, including vacation, sick time, PTO, and paid holidays. Additional benefit options include medical, dental, and vision insurance; Flexible Spending and Lifestyle Spending Accounts; disability and life insurance; and a retirement plan.