Part-Time Bookkeeper

About King William Association

The King William Association (KWA), chartered in 1967, is a 501(c)(3) non-profit organization governed by a Board of Directors and led by a professional staff. The primary fundraising event is the King William Fair (KWF). The King William Fair (KWF), an official Fiesta San Antonio® event since 1968, is a family-friendly outdoor festival with art and craft vendors, live entertainment, food and beverages, a Kids Kingdom activity area, and a quirky parade all held on the residential streets and parks of the King William Historic District. The King William Fair is held on the last Saturday of Fiesta San Antonio®. The 2027 King William Fair will be held on Saturday, April 24.

About This Position

We are looking for a highly qualified individual to join our team as a part-time bookkeeper. This position will work closely with the Executive Director in maintaining and running all financial processes at King William Association. Qualified candidates will demonstrate expertise in accounts payable and accounts receivable, possess knowledge of GAAP accounting principles, have experience with nonprofit fund accounting and exhibit strong problem-solving skills and attention to detail. This position includes responsibility for accounts payable and receivable, recording transactions and maintaining a balanced general ledger, assisting with audit and tax filings, and maintaining accurate financial records.

We encourage applications from individuals with a strong grounding in nonprofit financial management and a desire to contribute to a mission-oriented organization. This position is based in our San Antonio office.

Bookkeeper Responsibilities

Financial and Bookkeeping

• Receive and process invoices and all other accounts payable and ensure all organizational obligations are disbursed accurately and efficiently
• Make bank deposits as needed
• Update signatures on accounts annually or as needed
• Review and process employee expense reports, verifying accuracy and compliance with company policies
• Track, prepare and process accounts receivable to ensure accurate invoicing and payments; follow up on overdue invoices and ensure timely payments
• Code data and record journal entries in QuickBooks Desktop and maintain a balanced General Ledger
• Enter sales receipts for online sales of membership, products, tickets and Fair-related income
• Prepare balance sheets and budget reports
• Produce ad hoc financial reports at the Executive Director’s request

Compliance

• • Manage sales tax deposits and filings
  • Compile W2s and update vendor information for 1099 contractors
  • Prepare year-end 1099s

Preferred Qualifications

• A minimum of 2 years’ relevant experience
• Strong project coordination and organization skills
• Proven attention to detail
• Excellent communication skills
• Strong skills with the MS Office suite, specifically Excel
• Collaborative and team-oriented
• Strong analysis, synthesis, and critical thinking skills
• Flexibility and adaptability; ability to work on multiple tasks with appropriate guidance and supervision
• Previous Nonprofit Bookkeeping Experience
• At least five years’ experience with QuickBooks Desktop

Schedule

The King William Association office is currently open Monday through Thursday from 9AM to 5PM. The Bookkeeper is a year-round part-time position that may require additional hours to support event production from March to May with the King William Fair. Flexible scheduling is available during the slower months of June through August. The Bookkeeper must be willing to work flexible hours when needed to support volunteers and staff and to meet the requirements of King William Fair and other fundraising events and membership. Occasional weekend hours are required.

Compensation

• Hourly rate of pay is $20-25 per hour.
• Paid time off and holidays

How to Apply

• Please send a pdf cover letter, resume and references to Lisa Lynde, Executive Director, King William Association at: director@ourkwa.org. Deadline to apply is November 30, 2026 with a projected start date of January 2027

Pro-rated Paid Time off and Holidays