Programming Coordinator

JOB DESCRIPTION — Greenhorns Programming Coordinator, Greenhorns

Position Title: Greenhorns Programming Coordinator

Location: In person, on-site at Greenhorn campus in Pembroke, Maine

Reports to: Severine Welcome, Executive Director

Job Category: Full Time, Year Round

FLSA Status: Exempt

Pay: $52,000 - $62,400 per year, commensurate with experience,

shared housing included

Benefits: Health insurance stipend, 10 paid holidays, one month paid vacation between November – January. Benefits available after two months of employment. Accrued sick days available for use after 120 days of employment as per Maine law.

OVERVIEW

Greenhorns seeks a highly organized and adaptable individual to serve as Programming Coordinator. This position coordinates and facilitates spring summer and fall public educational programming at our campus in Downeast Maine along with administration, publishing, media production, outreach, and advocacy beyond Maine.

This role is fast-paced during the high season (March–October), including occasional evenings and weekends based on program needs. During the low season (November–January), there is flexibility in work schedules, including opportunities for hybrid/remote work, and paid time off, as agreed and arranged in advance.

Though Greenhorns has national reach through a network of young farmers, there is a place-based focus to our work, engaging with the ecology of Downeast Maine, since arriving in Pembroke in 2017. This means promoting our region’s agriculture, material culture, natural history and ecosystem health. It also means we emphasize local access to our educational programming through “pay what you can” workshop fees and free or subsidized accommodations for multi-day learning experiences. As a “field station” type of conference facility, we attract people from far distances to attend our spring and summer Low Low Tides workshops, speaker series, and artist residencies. We also draw young farmers from the New England region predominantly for agrarian-type learning opportunities including harvest, traditional building, and culinary pursuits. This means we have a wide range of “students” and “clients” in our work.

This is a two-pronged role: in-person community program host/ and behind-the-scenes administration.

Community Programming: This person keeps the mission ticking forward through relationship-building and interfacing with partners, contractors, students, funders, neighbors, teachers, contributors, Smithereen Farm crew and hospitality programs, and other community stakeholders. As a representative of Greenhorns in the community, and an agent of community building, it is critical for the Programming Coordinator to have cultural aptitude for working in rural Maine with respect for the diverse stakeholders of our community, including families, elders, children, and our Indigenous neighbors. There are often many emails and phone calls behind the scenes!

The Programming Coordinator works closely with Greenhorns Founder and Executive Director; the hospitality, farmstore, and farm staff at Smithereen Farm (Greenhorns campus), and a team of creative collaborators including in-person and remote contractors. The Programming Coordinator is hands-on with Greenhorns’ educational events and public programming, including teacher recruitment, administration of events, and general office management to keep the calendar organized and the events running smoothly. This fast-paced work takes place on-site in Pembroke, Maine, primarily during the high season (March–October).

Administration: This role calls for candidates with experience in production, non-profit management, agriculture, restaurants, education, theater, activism, arts management or related fields. This role requires confidence in written communications, capacity for quick creative synthesis and ‘ moving it into action’, and getting to yes, and keeping up with all the humans, artists, partners organizations, audiences and how it relates back to mission and funding priorities.

The Programming Coordinator is instrumental in framing the organization’s yearly budget in collaboration with the Executive Director and the Greenhorns board, contributing to internal organizational administration, and completing national outreach and sales for the Greenhorns publishing projects. The Programming Coordinator will work during the off-season on fundraising and development, securing funding for the next season’s cultural programming, in collaboration with the Director and a team of development specialists.

We recommend applicants thoroughly study greenhorns.org to gain critical context on how we work by reviewing our project portfolio and archives. We really believe in and appreciate a thoughtful cover letter, and have a pretty negative view of AI in the job search sphere (and in our day-to-day functions; please be ready to write your own emails.) We welcome applicants to attend our workshops and programs to get a sense of our work.

KEY RESPONSIBILITIES

Executive Functions

• Manage the educational events calendar, including program planning and conceptualization, teacher engagement, and participant management
• Lead outreach and promotion process for public programming, engaging with digital strategies (local Facebook groups, Instagram, local event calendars, Mailchimp newsletters), and analog strategies (fliers, handbills, print advertising)
• Manage outreach for Greenhorns Creative Residency, including promotion of open application period and outreach to artist communities, the facilitation of the advisory team’s selections, scheduling artists, and being the point of contact for arriving artists
• Solicit and receive feedback from Director, Board, and community stakeholders to create excellent programming.
• Oversee updating of website and local communications and outreach efforts using existing assets, and requesting assets when needed
• Interface with office, hospitality, and farm staff at Smithereen Farm, host of Greenhorns campus.
• Interface with the “Eat Downeast” campaign where relevant, as container for certain food-related events and community engagement in Washington County (i.e. representing Greenhorns and Eat Downeast at the MOFGA Common Ground Fair every September)
• Interface with IDEA homeschool network where relevant (i.e. Alewife Festival Student Preview)
• Nurture and continue developing partnerships with University programs (UMaine, College of the Atlantic, Sterling College, Warren Wilson) Downeast Maine National Heritage Area, Wild Blueberry Commission, Passamaquoddy Tribe, Cobscook Bay Shores, and Maine conservation organizations
• Oversee and integrate information from monthly budget tracking and financial reporting meetings (in collaboration with the bookkeeper)
• Maintain discretion and confidentiality in handling sensitive information in an HR capacity.

Administration and Office Management

• Manage the educational events calendar, contracts, budgets, event scheduling, participant RSVP process, workshop fee payment process
• Oversee Greenhorns Google Workspace folders, document ordering, security and ownership settings, and sharing with collaborators
• Liaise with web developers, HR, graphic designers, photographers, and remote contractors as needed for creating materials, books, event sign ups etc.
• Routine administrative overhead tasks such as insurance, liability, infrastructure updates etc. Includes management of media release and liability release forms for event attendees
• Maintain knowledge of operations manuals, filing cabinets, and ensure they are updated
• Manage inbox, flagging priorities, and sorting incoming mail for office@greenhorns.org
• Prepare meeting notes, schedules, and internal updates
• Maintain accurate contact databases and program participant and donor records
• Provide administrative coordination for associated initiatives and community events as directed
• Track and forward to book keeper the invoices, receipts, and purchases for monthly reconciliation
• Support onboarding of seasonal and event staff and collection of employment documents.
• Coordinate renewals of business licenses and program registrations

Hospitality and Visitor Coordination

• Serve as a welcoming point of contact for visitors, guests, and partners on site
• Interface with Smithereen Farm hospitality staff, and contribute to the Residency Tracker calendar to manage visitors, lodging, cleaning schedule
• Provide welcome handbooks for visitors, and maintain up-to-date information in campus housing (wifi password, laundry protocol, etc.)
• Provide front-of-house support for workshops and farm events as needed, including for orientation, form signing, introductions, vibe-setting, preparing, setting up AV, gathering needed materials etc, as it relates to workshops, public festivals, etc.

Fundraising and Development

• Contribute to grant-writing efforts, in collaboration with Director, Board, and team of development specialists
• Assist in writing program descriptions for grant applications and reporting, helping to distill and describe essence of the work, maintaining project deadlines and grant application deliverables

EXPERIENCE AND QUALIFICATIONS

• Proficiency with Google Workspace (Docs, Sheets, Gmail), Wordpress, Instagram, and Facebook: Strong ability to use digital tools for managing tasks, communications, and social media.
• Organizational, Multitasking, and Communication Skills: Highly organized with strong multitasking abilities, excellent written and verbal communication skills, and attention to detail.
• Adaptability and Quick Learner: Ability to manage a variety of tasks, quickly learn new software, and adapt to changing needs.
• Event Coordination Abilities: Experience with organizing or supporting events, including logistical planning, setup, breakdown, and guest engagement.
• Office Management, Nonprofit, educational experience: Previous experience in one or more of these areas is preferred.
• Fluency in English: Strong command of both written and spoken English to communicate effectively with diverse stakeholders.
• Interpersonal Skills: Ability to work well with a wide range of stakeholders, including customers, vendors, team members, and event participants, fostering positive relationships.
• Problem Solving and Initiative: Proactive in identifying and resolving issues, with the ability to troubleshoot and make informed decisions independently.
• Customer Service Orientation: Demonstrated commitment to customer satisfaction and ability to create a welcoming and positive environment for clients and guests.
• Valid driver’s license required.
• Ability to lift up to 50 pounds.

Greenhorns 2026/2027 Workplan and Ongoing Projects

These are the projects on the calendar for the 2026 season. The Programming Coordinator will contribute to these projects, alongside Smithereen Farm staff, volunteers, and external partners. Applicants are encouraged to visit greenhorns.org to familiarize themselves with these projects and programs.

• Greenhorns Creative Residency Program — Administration of artists and creative visitors to our seasonal residency program (year-round, with different approaches to high and low season).
• Low Low Tides — Administration for annual sustainable seaweed harvest workshops, March–July.
• Alewife Festival — Smithereen Farm and Greenhorns’ fifth annual Pennamaquan Alewife Festival, Pembroke, Maine, May 23, 2026 a free, family-friendly event with Friday homeschool / student day. In collaboration with Downeast Salmon Federation and others.
• Cobscook Bay Ecology Speaker Series — A free educational speaker series to support the Cobscook Clean Water campaign, an effort to stop salmon pen fishing and support native ecology, taking place at local public libraries. In collaboration with Downeast Salmon Federation.
• For All the Fish: Free Concert and Teach-In — A free concert with headliners The Mallet Brothers, and a teach-in with local non-profit and educational stakeholders, to support the Cobscook Clean Water campaign. Machias, Maine, May 31. In collaboration with Downeast Salmon Federation, Necessary Music Productions, and others.
• Hammer Camp — A timberframe and barn-raising workshop / work party, June and July

HOW TO APPLY

Interested candidates should apply through the Greenhorns 2026 Job Application Google Form, which requests a resume and cover letter detailing relevant experience. Applications will be reviewed on a rolling basis until the position is filled. Our priority deadline is April 16th. Questions may be directed to office@greenhorns.org.

Health insurance stipend, 10 paid holidays, one month paid vacation between November – January. Benefits available after two months of employment. Accrued sick days available for use after 120 days of employment as per Maine law.