Executive Assistant to Operations & Strategy (Remote)

Come join our mission at Cinereach!

At Cinereach, our mission is to connect creators with the insights, allies, and support they need to make—and move—culture through their stories. If you believe legal leadership should be a strategic enabler, and you enjoy the challenge of operating where nonprofit compliance meets media innovation, then we want you to join us as our General Counsel.

Why your role matters

Summary of the role and its impact on Cinereach

The EA to Operations & Strategy serves as the Chief Operations Officer (COO), Chief Strategy and Growth Officer (CSGO), and Senior Director of Partnership's (SDP) backbone—translating leadership priorities into executable next steps, anticipating needs, managing information flow, and maintaining the systems and communication rhythms that allow these Executives to operate effectively. The role exercises judgment around what requires Executive attention, what can be resolved independently, and what needs to be coordinated across teams.

How you will spend your time

The core responsibilities of the role: What you actually work on and with whom.

All responsibilities are related to supporting the CSGO, COO, and SDP specifically and the cross-functional coordination required to advance their priorities.

• Provide real-time meeting support, including preparing context and materials, capturing decisions and action items, and ensuring appropriate follow-through.
• Own complex calendar management across multiple time zones, balancing competing priorities, protecting Executive focus time, and independently resolving scheduling conflicts where possible.
• Manage Executive inboxes and incoming requests, triaging what requires attention, what can be handled directly by the EA, and what should be routed elsewhere.
• Maintain project trackers, documentation systems, reminders, and communication rhythms that ensure commitments and open loops do not get lost.
• Serve as a continuity point for Executive priorities by maintaining context across meetings, conversations, decisions, and follow-ups.
• Support external relationship management for COO, CSGO, and SDP including setting up and preparing for meetings and tracking critical relationship information and moves in the CRM. Attend the bi weekly Moves Management meeting in support of the COO (and SDP as relevant).
• Facilitate information flow between the Executives and internal teams, ensuring Executives have the appropriate context to make decisions and teams receive the information needed to move work forward.
• Manage travel logistics, meeting preparation, external engagements, and follow-up to ensure Executive commitments run smoothly.
• Anticipate Executive needs and proactively surface deadlines, conflicts, missing information, decisions, and follow-ups before they become urgent.
• Respond to and coordinate incoming requests through email, chat, and other channels, often with limited context and tight turnarounds.
• Create structure where there is ambiguity—organizing priorities, clarifying next steps, documenting decisions, and building repeatable systems.
• Coordinate with internal and external stakeholders on behalf of Executives, exercising discretion and judgment regarding when their involvement is necessary.
• Manage special projects and strategic assignments as directed.
• Expense reports, receipts, reimbursements, and budget tracking
• Drafting correspondence on Executives’ behalf.
• Other duties as assigned.

Key Collaborations

Primary: COO, CSGO, and SDP (direct leadership support for strategic priorities and day-to-day execution)

Cross-functional: Leadership Team, Extended Leadership Team, other Executive Assistants and relevant project/team leads — coordinating information, meetings, decisions, and follow-through connected to COO, CSGO, and SDP priorities

External: Board members, funders, partners, consultants, vendors, event organizers, and other external stakeholders as relevant to executive priorities

What you need to thrive in this role

Baseline skills/tools/mindsets.

• Systems mindset: You instinctively create order from chaos and think in structures, not just tasks.
• Discretion and judgment: You handle sensitive information with confidentiality and know when to escalate vs. resolve independently.
• Adaptive communication: You can shift your tone and approach based on whether you're supporting Executives, coordinating with peers, or following up with external partners.
• Comfort with ambiguity: You stay steady when priorities are unclear—you ask clarifying questions, make informed decisions, and move things forward.
• Technical fluency: You're confident navigating PMs, CRMs, Google Suite, and learning new collaboration tools quickly.
• Emotional intelligence: You read organizational dynamics, understand how different leaders work, anticipate needs before they're articulated, and navigate relationships with discretion.
• Executive judgment and prioritization: You can quickly assess urgency, importance, context, and ownership; determine what needs Executive attention; confidently move routine or precedent-aligned matters forward without unnecessary escalation.

What you bring to the table

Your past experiences and proven track record that make you qualified for this role.

• 7 years of experience as an Executive Assistant or in a high-level operations/project coordination role.
• Track record of supporting senior leaders with complex, competing priorities.
• Demonstrated experience managing multi-timezone scheduling and coordinating travel for Executives.
• Proven ability to build and maintain project tracking systems that others actually use.
• Experience working in fast-paced, mission-driven organizations where priorities shift frequently.
• Strong written communication skills—your emails, notes, and updates are clear, complete, and actionable.
• Demonstrated ability to exercise sound judgment and independently resolve routine Executive-level requests without unnecessary escalation.
• Experience serving as a central point of coordination across Executives, internal teams, and external stakeholders.

What success looks like

Performance Indicators: Observable outcomes and impact measures that let you and others know you are doing your job well.

• The Executives supported by this role experience their schedules and workflows as organized, intentional, and aligned with their priorities.
• Action items don't languish—things that were stuck start moving because you created structure and followed up.
• Clear intake protocols are established and functioning—requests are appropriately triaged and delegated.
• Time-sensitive Executive requests are appropriately triaged and resolved without unnecessarily disrupting other priorities.
• LT role in meetings run smoothly—agendas are prepared, notes are comprehensive, and follow-ups happen without prompting.
• Meetings owned by or involving the supported Executives run smoothly, with appropriate preparation, clear agendas/context when needed, documented decisions, and timely follow-through.
• Executives enter meetings and external engagements with the context and materials they need without having to independently reconstruct background information.
• Commitments, decisions, and follow-ups are reliably captured and moved forward without Executives needing to prompt for action.
• Routine and precedent-aligned matters are resolved at the appropriate level, reducing unnecessary demands on Executive attention.
• Internal and external stakeholders know where to go for coordination related to the supported Executives and receive timely, accurate communication.
• Potential scheduling, communication, or execution issues are identified early enough to be resolved before becoming urgent.
• Systems and workflows created by the EA reduce friction and make Executive support more consistent and scalable.

Compensation, Benefits & Location

This is a full-time position on Cinereach’s remote, distributed team and requires regular collaboration across functions and locations.

The salary range for this role is 72 - 84k annually. Cinereach offers a comprehensive benefits package, including 401(k) matching, health insurance, generous holiday, vacation and sick leave, and professional development support. Cinereach is committed to an equitable and transparent compensation process.

How to Apply

Interested candidates are encouraged to send their resumes to jobs@cinereach.org with the subject line, “Executive Assistant to Operations & Strategy”. Candidates who advance can expect a brief screening to initiate a potential 2 - 3 rounds of interviews.

Cinereach is an equal opportunity employer committed to creating an inclusive workplace. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.

Cinereach is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process.

Cinereach offers a comprehensive benefits package, including 401(k) matching, health insurance, generous holiday, vacation and sick leave, and professional development support. Cinereach is committed to an equitable and transparent compensation process.