Church Administrator

Job summary: The Church Administrator is responsible for managing the day-to-day operations of the church office and facilities, supporting the pastor, and coordinating communications at Faith Presbyterian Church. The ideal candidate is a motivated and highly organized individual who is aligned with the church’s mission and values, with strong administration and communications skills.

Key responsibilities:

Office Management

• Manage daily office operations
• Manage the operation of the church wi-fi, telephones, and all other office equipment
• Manage payroll and related HR duties, reporting hours to payroll service
• Maintain church membership database as directed by the clerk of session and Pastor
• Maintain organized and up-to-date records (electronic and paper, as appropriate) for church business

Communications

• Serve as first point of contact for church members, visitors, tenants, and vendors via phone, email, and in-person inquiries.
• Produce the Sunday bulletins and powerpoint, special bulletins, weekly email newsletters, and other publications
• Regularly maintain and update church website and social media presence
• Identify opportunities to strengthen the Church’s web presence
• Publicize and promote church programs and events.
• Maintain and update Faith’s electronic sign and seasonal banners

Building Administration

• Maintain the church calendar of events and other activities occurring on church property
• Oversee facility use: handle reservations and rental contracts by outside groups
• Issue and recover keys and equipment
• Update leases annually, or as needed, with support from Finance and Plant and Property committees
• Maintain adequate office and custodial supplies
  • Coordinate with vendors and contractors for custodial service, maintenance, landscaping, and technical services. Arrange for regular inspections of elevator, boiler, fire extinguishers, range hoods, etc.
• Identify needed repairs and services through periodic survey of the building and grounds, and report them promptly to the Plant and Property Committee, ensuring a running prioritized list is guiding repair decisions
• Arrange for emergency repairs, as required
• Serve as on-site liaison with tenants, responding promptly to building concerns and arranging seasonal transitions as needed (portable A/C installation/removal, etc)

Financial Duties – Icon Database and Financial Management system

• Pay bills, in accordance with policy
• Compile monthly income/expense records to share with bookkeeper through online filing system
• Assist Finance Committee with the preparation of the annual budget

Volunteer Management – Schedule and organize church volunteers to:

• Assist with administrative tasks
• Arrange for coverage of office during your absence

Required Qualifications

• Experience and education: At least 2-5 years administrative or management experience, preferably in a nonprofit or church context. Bachelor’s degree preferred.
• Technical skills: Highly proficient in Microsoft Office; familiar with Publisher, Canva or similar design tools; database management; experience with social media curation and WordPress, or willingness to learn.

Physical Requirements

• Able to walk at least two flights of stairs and two city blocks
• Occasional light lifting and carrying (less than 20lbs)
• Able to periodically shift between sitting and standing as needed
• Fine motor skills and vision acuity sufficient to perform tasks on computer and keyboard

Interpersonal Skills

• Exceptional organizational skills, ability to multi-task, and attention to detail.
• Strong verbal and written communication skills
• Ability to exercise tact and discretion, especially when handling sensitive or confidential information.
• Warm, enthusiastic, and welcoming demeanor; enjoys working with volunteers.

Reporting structure

• The Administrator reports to the pastor and is responsible to the session. Annual reviews will be completed by the Human Resources Committee.

Compensation and benefits

• This job is part-time, 25 hours a week, in person, $21-23/hour depending on experience.
• Faith Presbyterian is an equal-opportunity employer.