Executive Assistant to the Lead Pastor & Executive Pastor

Reports to: Lead Pastor & Executive Pastor

Status: Full-Time, Exempt (In-Person)

Schedule: On-site 5 days per week - Sunday, Tuesday, Wednesday, Thursday, and Friday.

Flexibility required for high holy seasons and special events; no remote option available.

SPCBC Church Culture

St. Paul Community Baptist Church (SPCBC) is an Afri-centric, sacred-memory, and liberation-centered theology that honors the sacredness of Black life, uplifts the community, and advances justice through worship, service, and prophetic leadership. Our culture is one of excellence, dignity, hospitality, and deep spiritual grounding. We value collaborative leadership, meticulous stewardship, and consistency in how we show up for one another and for the community we serve. Every team member is expected to embody warmth, cultural pride, accountability, adaptability, and a commitment to shaping environments where all people can be seen, valued, and spiritually nourished.

Job Brief

The Executive Assistant provides high-level administrative, organizational, and ministry support to the Lead Pastor and Executive Pastor. This role requires exceptional judgment, emotional intelligence, spiritual maturity, and the ability to manage multiple priorities in a dynamic and mission-driven church environment. Serving as a connective thread between pastoral leadership, staff, ministry teams, congregants, and community partners, the Executive Assistant ensures that the pastoral office operates with excellence, clarity, compassion, and cultural integrity.

Role Objective

Support the Lead Pastor and Executive Pastor with professionalism, confidentiality, and pastoral sensitivity—strengthening their ability to lead, shepherd, and advance the mission and vision of St. Paul Community Baptist Church.

Key Responsibilities

Pastoral & Administrative Support

• Manage highly sensitive and confidential matters impacting pastoral

leadership and church operations.

• Draft and prepare pastoral communications, board materials, service

notes, ministry announcements, and sermon-related documents.

• Screen calls, emails, and requests with discernment, warmth, and

professionalism.

• Maintain organized files, records, and ministry documentation.
• Support pastoral engagement with congregants, leaders, and external

partners.

• Welcome guests, visiting clergy, and partners with sacred hospitality.

Scheduling & Logistics

• Manage complex calendars for the Lead Pastor and Executive Pastor.
• Coordinate travel, itineraries, and conference logistics.
• Prepare expense reports and reimbursement documentation.
• Anticipate scheduling needs and resolve conflicts proactively.
• Coordinate pastoral-led meetings, retreats, and leadership gatherings.

Communication & Coordination

• Serve as a primary point of contact and representative for the pastoral

office.

• Draft internal memos, leadership updates, and external correspondence.
• Maintain contact lists and ministry partner databases.

Worship & Ministry Support

• Assist with preparation for worship services and church-wide initiatives.
• Provide logistical support during liturgical seasons and major

productions.

Project & Information Management

• Support in material by preparation, conducting research, and summary

reports.

• Support or lead special projects, outreach efforts, and strategic initiatives.
• Handle ad-hoc assignments with urgency and cultural awareness.

Skills and Qualifications

• Bachelor's degree preferred; equivalent professional experience will be

considered.

• Minimum of 5 years of executive assistant or senior

administrative experience (in ministry or nonprofit settings

strongly preferred).

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel,

PowerPoint).

• Familiarity with AI tools and platforms such as Gamma and Flipbook.
• Strong written and verbal communication skills.
• Exceptional time management and organizational abilities, with keen

attention to detail.

• Demonstrated flexibility, including availability on Sundays, evenings, and

during special events and holy seasons.

Proficient and Fluent in English.