Financial Administrator

Financial administrator job description

Overview

Jubilee School, a small independent community school in West Philadelphia, is seeking a part-time Finance Administrator to manage the school’s financial operations. The ideal candidate will have experience working in a school setting and demonstrate strong financial management skills to support our administrative staff and educational mission.

Responsibilities

• Manage accounts payable and receivable, including timely payment of bills and collection of tuition.
• Process payroll and maintain accurate payroll records.
• Record, categorize, and reconcile all financial transactions in compliance with organizational policies and procedures.
• Work with our accountant to prepare and maintain detailed financial records, reports, and budgets.
• Communicate with families regarding tuition, payment plans, and financial policies.
• Monitor and manage cash flow to support operational needs.
• Ensure compliance with nonprofit financial regulations and best practices.
• Support with other administrative duties as needed.

Skills and Qualifications

• Proficiency in QuickBooks and other financial management software.
• Strong organizational skills and attention to detail.
• At least 2 years of experience in financial administration, preferably within a nonprofit or educational organization.
• Excellent communication skills, with the ability to interact professionally with staff, parents, and external stakeholders.
• Knowledge of nonprofit accounting principles and practices.
• Ability to work independently and collaboratively as part of a team.
• Commitment to the mission and values of Jubilee School.

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