Finance & Operations Lead

DESCRIPTION OF THE ROLE: Finance and Admin Lead

As part of Women Make Movies’ leadership team, the Finance and Operations Lead is the person who makes finance and the administrative aspects of our nonprofit business processes run smoothly. This person thrives on making things happen – from keeping our finances in tip-top shape, to making sure the office and our technologies are operating effectively and efficiently. The right candidate is detailoriented,

financially-savvy, highly organized, and loves to find new and better systems to support WMM and its team. If the Finance and Operations Lead succeeds, then WMM and the media makers we support will all succeed.

AREAS OF RESPONSIBILITY

Finance Management

Women Make Movies is an earned-income based nonprofit, and the ideal candidate is fluent in both business and nonprofit accounting practices. The Finance and Operations Lead is the person responsible for the ongoing management and sustainability of the organizational fiscal operations. They manage the banking, annual audit, and reconciliations, and they provide financial oversight of WMM’s multi-million dollar fiscal sponsorship and distribution programs. The ideal candidate is well-versed in grant administration and reporting including, but not limited to, donor-advised funds (DAFs) and government and foundation grants and understands fiscal sponsorship administration. This position is responsible for the budgets for the organization and works with senior management on overall budget and grant reporting, including delivering semi-annual reports to the Board. The Finance and Operations Lead supervises the Finance and Administration Coordinator, who handles the bookkeeping functions of the organization, including AP/AR, wires and ACH’s, and credit card management.

Administration and Operations

The Finance and Operations Lead manages the WMM office and organization of the future. Whether that is in-person, remote, or hybrid, the Finance and Operations Lead manages our infrastructure – office, computers, systems, vendors, tenants, equipment, and insurance – and liaises with our IT consultants and vendors to ensure everything is operating smoothly and efficiently. This position also administers employee recruitment; onboarding and offboarding; payroll processes; benefits administration, including health, fringe benefits, and retirement plans; the intern program; and working with senior management on staff development.

Skills, Qualifications and Other Requirements:

• 5 + years of progressive management-level, financial responsibility in a non-profit organization or a for-profit film organization – women's or arts organization a plus
• Excellent financial, budgeting, and operations management skills; expertise with QuickBooks Online and GAAP for nonprofits
• Experience/knowledge of fiscal sponsorship
• Experience with benefits administration and payroll processes
• Strong process orientation and a desire to always find new and efficient ways to get things done
• Technologically-savvy and experience managing IT infrastructure
• Ability to prioritize and problem-solve while handling multiple tasks, supervising, and managing the work of others
• Detailed-oriented
• Experience with CRM tools and databases a plus
• Flexibility, professionalism, and a positive attitude
• Sense of humor appreciated
• Commitment to feminism

Excellent benefits package including medical and dental insurance, FSAs for Medical and Dependent Care, long-term disability coverage, retirement plan, and paid vacation and holidays.

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