Accounts Payable Clerk

The Role

The Fund is seeking an organized and detail-oriented Accounts Payable Clerk to join our finance team. The Accounts Payable Clerk will be responsible for processing invoices, reconciling statements, contacting vendors to confirm payment details, and managing vendor accounts. The ideal candidate will have strong numerical aptitude, excellent attention to detail, and the ability to work efficiently in a fast-paced environment.

This is a full-time, benefits-eligible position that requires in-person attendance only three days per week (Monday, Tuesday, and Thursday); no additional on-site days are required beyond this schedule.

Duties

• Contact Vendors and Consultants to confirm payment details
• Update vendor accounts in AP and Accounting software
• Process invoices accurately and promptly within established timelines.
• Verify invoice details to ensure accuracy and completeness.
• Match invoices with corresponding purchase orders.
• Obtain necessary approvals for invoice payments in accordance with company policies.
• Input invoice data into the accounting system with correct coding and classification.
• Execute electronic payments such as ACH transfers and wire transfers.
• Conduct reconciliation of vendor statements to identify and resolve discrepancies.
• Liaise with vendors to address invoice inquiries and provide updates on payment status.
• Maintain organized and easily accessible accounting records and documents.
• Support month-end closing procedures as requested by management.
• Review and reconcile accounts to ensure accuracy and alignment with related entities.
• Collaborate across departments on month-end closing tasks and account analysis.

Qualifications

• At least 1 year experience in Accounts Payable or related field.
• Financial/accounting background and experience with nonprofit accounting systems. Knowledge of Accufund and/or SAP Concur is a plus;
• Proficient in Microsoft Excel and Word;
• Ability to work independently and as part of a team in fast-paced, deadline driven and high-pressured environment; and
• Excellent organizational skills, written and oral communication skills and attention to detail.

Benefits:

• Medical, dental, and vision insurance plans.
• Generous Paid Time Off options for vacation, sick, and floating holidays
• Paid Holiday Schedule.
• Extremely competitive 401K retirement savings plans.
• Flexible Spending Account (FSA).
• And more!