Building Bridges Stay-at-Home Gala Procurement Assistant

POSITION SUMMARY

The Building Bridges Stay-at-Home Gala Procurement Assistant is based in Lakewood, Colorado, USA. This is a part-time contracted position starting December 2025 and ending in May 2026 at 25 (hours/month) and reports to the Senior Development Manager. This position is responsible for assistance of the 2026 Building Bridges Stay-at-Home Gala and the procurement and organization of the virtual silent auction.

JOB DESCRIPTION

Silent Auction Procurement

• Procure a strategic assortment of 60-70 quality online, silent, and live auction items with a goal to raise $15k.
• Provide creative ideas and procurement of exciting new items for live auction bidding.
• Organize and inventory all auction items.
• Procure new national items.
• Ensure that a description and electronic photo is obtained for each auction item once the item is secured.
• Responsible for final review and accuracy of spreadsheet before finalized.
• Responsible for the set up of auction items on Bloomerang Fundraising platform.
• Available to attend 2026 Gala on April 18, 2026 from 5pm to event close to support in online auction technical support.
• Complete after Gala activities including silent auction item mailing, data management, in kind thank you letter support, thank you phone calls to all Gala donors, and assist with hand written notecards.
• Other duties as required.

Gala Assistance

• Assist in recruiting event sponsors through phone calls and in person visits.
• Assist in promoting ticket sales for the 2026 Gala through phone calls.

DESIRED SKILLS AND EXPERIENCE

• Teamwork – Builds and supports effective teams; encourages a spirit of participation and belonging; enhances group cohesiveness by emphasizing team objectives and reinforcing cooperation.
• Service – Has a strong sense of service; anticipates needs and can plan accordingly; flexible in style and to change in order to accommodate needs
• Interpersonal Skills – Builds and maintains effective working relationships with a wide range of individuals; quickly establishes rapport with others; shows sensitivity to people of diverse backgrounds; values diversity and seeks to understand differences in cultures and personal styles. Strong organizational skills with attention to detail.
• Communication – Is understood and understands others; clearly articulates key points when writing and speaking; actively listens; effectively interprets non-verbal communication and truly hears what a wide variety of people are trying to say; accurately assesses personal styles and adjusts own style of communication to optimize personal effectiveness.
• Applicants must be goal-driven and sharp, with a track record of exercising independent judgment and discretion to solve problems.
• Top candidates will have an outstanding work ethic and the maturity to manage confidential and/or sensitive information.
• High School diploma or equivalency required
• Prior non-profit related experience preferred
• Strong time-management, people skills, flexibility, and multitasking ability
• Strong work ethic and high level of professionalism, including strict levels of confidentiality
• Superior skills and expertise with Microsoft applications; Word and Excel; and Google Suite required
• Exceptional communications skills and the ability to build strong relationships among various stakeholders. Some Spanish fluency a plus
• Ability and willingness to take initiative and work with other departments to get things done
• Detail-oriented with strong organization and time management skills
• Ability to work with minimal daily supervision and manage priorities

PERKS OF WORKING AT FRIENDSHIP BRIDGE

• Friendship Bridge provides for equality of opportunity without regard to race, color, age, religion, sex, national origin, disability or handicap
• Dog friendly work atmosphere
• Casual dress code
• Employee discount on https://www.handmadebyfriendshipbridge.org/
• Empowerment of women
• This position is located in Lakewood, Colorado

Proficient in English