Staff Accountant

The Staff Accountant plays a pivotal role in supporting the Finance department in managing the Museum’s fiscal activities. Reporting to the Director of Finance, the Staff Accountant is primarily responsible for the payables function outlined below, while providing critical support in other areas.

The role requires a minimum of 2-3 years of experience in non-profit accounting, a proactive approach to problem-solving, and the ability to clearly communicate financial information to stakeholders inside and outside of the organization.

Essential Duties and Responsibilities

Accounts Payable

• Oversight of the payables function including:
• Review, verify, and process vendor invoices and payment requests in BILL
• Resolve invoice discrepancies and communicate with vendors as needed
• Collaborate with other departments to ensure that coding on invoices is correct
• Support expense report review and reimbursement processing
• Manage credit card expense reporting
• Resolve exceptions during data transfer between BILL and NetSuite
• Monitor AP aging report each month
• Maintain documentation of AP procedures
• Manage the annual 1099 process
• Maintain vendor information in BILL

Month End Close

• Prepare, review, and post journal entries, accruals, reclasses, and adjustments in accordance with GAAP
• Reconcile credit card statements
• Assist with the clearing of suspense items
• Review actual expenses against the budget to identify potential discrepancies
• Reconcile balance sheet accounts related to the payables function
• Ensure assigned activities on the monthly closing checklist are accurate and timely

Other

• Assist with fulfilling annual audit requests
• Prepare ad-hoc schedules for management
• Manage expense allocations
• Perform backup support to members of the accounting team when needed
• Perform other duties as assigned

Skills and Requirements

• 2 – 3 years’ experience in an accounting role or a combination of education and experience
• Strong knowledge of Generally Accepted Accounting Principles (GAAP)
• Excellent verbal and written communication skills
• Strong Excel skills and the ability to learn various software required to perform job functions
• Proactive problem solver with the ability to identify and resolve discrepancies
• Ability to multi-task while maintaining a high level of accuracy in work produced
• Must be able to work independently
• Familiarity with BILL and NetSuite a plus.

The Staff Accountant is a full-time, hybrid position and is located in The Noguchi Museum in Long Island City, Queens. There are three mandatory in person days including Wednesday and Thursday with a third day to be determined in coordination with the Finance Director. New hires are expected to be in person more frequently during the initial 90 day probationary period. The hours are 5 days a week, 9 am–5 pm, Monday– Friday. The position requires occasional work outside regular hours. Work is performed in an office environment; prolonged periods of sitting, use of computers and standard office equipment are required to accomplish work objectives.

This position is represented by the Technical, Office & Professional Union, Local 2110, UAW, AFL-CIO.

Compensation

Salary is $73,000 – 77,500 per year (commensurate on experience) and benefits include a generous health insurance program, including medical, dental, and vision, pre-tax commuter benefits, a 403(b) retirement savings plan with employer contribution and match after a year of employment, and generous paid time off, as well as other benefits.

To Apply

In a single PDF, please send a cover letter and résumé to jobs@noguchi.org with “Staff Accountant” in the subject line.