Program Associate for Science and the Arts

The Alfred P. Sloan Foundation seeks a highly motivated and well-organized individual with a minimum of 3-4 years of work experience to join its national grantmaking programs as a Program Associate for Science and the Arts, based in our offices at Rockefeller Center in New York City.

JOB TITLE: Program Associate for Science and the Arts

STATUS: Full Time

POSITION SCOPE

The Program Associate for Science and the Arts reports to the Vice President and Program Director of the Public Understanding of Science and Technology program. This position supports all aspects of the program and has significant responsibility in the development, analysis, and evaluation of proposals, grants, and activities. As a key part of a small, self-directed, and high-performing team that includes the Associate, VP, and a Program Coordinator, the Associate is the “right hand” of the VP and ensures that the program runs effectively and efficiently.

This role provides program management experience, access to prominent leaders and institutions, and exposure to new initiatives in science and the arts across diverse forms of media and technology.

This is a full-time, three-year staff position with the possibility of extension for an additional two years.

Employees of the Foundation are expected to work in the Sloan offices at Rockefeller Center in mid-town Manhattan during normal work hours from Tuesday to Thursday. Working remotely is an option on Mondays and Fridays except when job commitments require presence in the office.

DUTIES AND RESPONSBILITIES

This position has multiple areas of responsibility.

Proposal and Grants Management:

• Collaborate closely with the VP to review all incoming letters of inquiry and proposals
• Create timeline for each proposal cycle based on internal deadlines and keep all proposal processes on track to meet deadlines
• Manage proposal review process, including selecting and reaching out to potential reviewers and providing guidance
• Attend weekly staff meetings and follow up with VP on relevant action items
• Draft staff and board memos for proposals
• Review all grant reports and track grant payments
• Communicate with grantees about reporting deadlines, upcoming events, grant progress, etc.
• Collaborate with VP to create and track grants budget
• Assist VP in managing correspondence, internal deadlines, preparing materials (memos, board materials, PowerPoint presentations, etc.)
• Coordinate with the Program Coordinator and ensure the administrative aspects of the program are completed, such as travel logistics, scheduling meetings, and arranging on-site meetings
• Collaborate with VP to prepare and track program and travel budgets
• Serve as a thought partner on new and evolving initiatives within the program

Communications:

• Manage all program-specific social media channels
• Review press releases and grantee marketing materials in collaboration with the VP
• Monitor the web for grantee news
• In close consultation with VP, prepare triannual program updates and email newsletter
• Work with communications staff and VP to keep website pages up-to-date
• Liaise with PR consultants

External Events and Travel:

• Regularly attend Sloan-supported events outside of work hours, such as plays, readings, film screenings, panel discussions, and exhibitions (1-3 events per month)
• Occasional travel to conferences and film festivals (2-3 trips per year)
• Coordinate with grantee partners on all event logistics and planning

Other:

• Track news and developments in relevant areas (e.g. updates on grantees in the news for upcoming films, podcasts, television, etc.) and keep VP apprised of updates and trends
• Be a collegial and engaged member of the 35-person Sloan staff

QUALIFICATIONS

• The successful candidate works well under deadlines and is an intelligent and disciplined self-starter with outstanding organizational skills and a detail orientation.
• A bachelor’s degree or equivalent in liberal arts, the sciences, or other related field, and 3-4 years of work experience is required.
• Experience in film, theater, the arts and/or the sciences preferred. A multidisciplinary background is helpful but not required.
• Rigorous thinking and an energetic, proactive approach are essential.
• Strong written and oral communication and interpersonal skills are necessary.
• Computer skills including proficiency in Outlook, Word, PowerPoint, Excel, and Acrobat. Knowledge of MailChimp, Photoshop, and/or InDesign is helpful.
• Facility with social media channels is required, including but not limited to Instagram, LinkedIn, and Facebook. Professional experience with these channels a plus.
• Experience or interest in science or other educational content on YouTube and/or TikTok a plus
• Ability to independently learn new applications, including the Salesforce grants management database. Experience with databases is a plus.
• Self-motivation and self-confidence to work on projects with minimal supervision
• Ability to work with colleagues and grantees of different backgrounds, ages, and experience
• Ability to thrive in a quiet, self-directed office environment

The salary range for this position is $90,000 - $100,000.

How to Apply

Please submit a personalized cover letter and resume/CV via email to HR@sloan.org with “LAST NAME – Program Associate, PUST” in the subject line.