Administrative Coordinator

The Sisters of St. Joseph is a community of women religious, called "Sisters", who are dedicated to serving God and dear neighbor. Our lay staff (who are non-Sisters) have various roles in the organization that help to support retired Sisters and those engaged in their ministries, ensuring that our Sisters can focus on their mission through the vital contributions of our staff.

We’re a private, non-profit religious organization that emphasizes caring for one another and seeing the best in ourselves and others.

We welcome individuals from all backgrounds and embrace the uniqueness that each individual has to offer. We recognize and respect that our staff may not adhere to a practice of faith; however, each staff member is responsible for serving in their respective role faithfully to support our Sisters in fulfilling their mission.

You bring the heart and we provide on-the-job training in a supportive environment.

Summary

This position reports to the Executive Director of Mission Expression and is primarily responsible for providing administrative and clerical support to the core ministry areas within Mission Expression: Ecology & Environment, the St. Joseph Spirituality Center, Justice & Peace, Community Outreach, Archives, and Mission Advancement (Development + Communications). To support these efforts, occasional evening and weekend hours may be required.

This role requires empathy and conviction about the sensitive moral issues of our time. The ideal candidate is deeply motivated by our mission and comfortable communicating the Sisters’ Gospel values to promote the common good. This position is best suited for someone who feels personally invested in the work.

This list of duties and responsibilities is meant to give a general overview of the administrative tasks as well as specialized support to core ministry areas but is not exhaustive

Clerical Responsibilities

• • Maintain and update the Mission Expression Calendar in Microsoft Team
  • Proofread and send internal communications
  • Print, organize, and assemble internal educational materials
  • Process invoices and update accounts payable spreadsheets

Meeting Coordination

• • Schedule internal team meetings via MS 365 Calendar and Teams
  • Prepare agendas and send reminders prior to meetings
  • Attend meetings and take notes as requested, providing meeting summaries afterwards

Procurement & Purchasing

• • Order office supplies for supported departments as requested
  • Track & manage inventory for the barn and garage for Ecology Department
  • Order liturgical supplies for Spirituality Center

Event & Volunteer Logistics Support

• • Work with event leads and Communications staff to prepare in-house flyers as needed and update program bulletin boards
  • Work with departments to support registration and volunteer groups
  • Attend events as requested to support program staff

Impact Reporting

• • Collaborate with supported departments to track mission impact metrics
  • This position is expected to handle confidential/sensitive material and issues with credibility, trust and support with all employees and Sisters.

Qualifications:

Competency – Skills, Knowledge, and Abilities

• Highly proficient in Microsoft Office 365, Excel, and other databases and related software
• Strong organizational skills and ability to prioritize projects
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations
• Ability to write reports, business correspondence and procedure manuals; creative writing
• Ability to lift up to 25 pounds

Education and Experience

Required: High School diploma or equivalent and 5-7 years’ experience in an administrative support office environment or an equivalent combination of education, training and experience. Understanding of or willingness to learn about Integral Ecology. Proven ability to handle confidential information with discretion. Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; Outstanding written and verbal communication skills.

Preferred: Bachelor’s degree in a related field. Experience in a faith-based or nonprofit organization; understanding (or willingness to learn) about mission and ministries of Sisters of St. Joseph. Experience with or willingness to learn Canva and Pivot Tables.

EOE Employer.

• • All candidates must pass a pre-employment drug screen and background checks.

• Health, dental, & vision insurance
• 403(b) retirement match
• Paid parental leave
• Flexible spending account
• Paid training opportunities
• Free parking
• Paid holidays
• Paid time off
• Celebrations – annual picnic, special events
• Disability insurance
• Life insurance
• Employee assistance program

Proficient in English (reading, writing, and comprehension)