Program Coordinator

National Civic League

Title: Program Associate or Coordinator

FLSA Classification: Exempt

Reports to: Senior Director, Programs and Partnerships

Date: January 2026

Job Summary

The Program Coordinator plays a central role in supporting the day-to-day operations of National Civic League projects, specifically those of the Center for Democracy Innovation. The position provides administrative, project management, and communications support across multiple teams, tracking timelines and budgets, coordinating and communicating deliverables, and helping ensure projects run smoothly and effectively. This is an in-person position based in our Washington, DC office.

This is an exempt, at-will, position operating under a six-month contract with long-term growth potential. We anticipate that it will be extended either through a subsequent contract or as a permanent position.

Terms: Six-month contract for $30,000-$35,000.

Key Responsibilities

Program & Project Support

• • Assist with administrative tasks for one-off and ongoing programs/projects and grants.
  • Help the team stay on schedule with project plans, milestones, and deliverables.
  • Coordinate communications and follow-up tasks with project partners.
  • Support program evaluation and financial tracking.

Communications & Publications

• • Draft, edit, and disseminate communications and outreach materials about programs/projects and grants.
  • Create and design outreach materials about projects for inclusion in the League’s newsletter, website, social media platforms, and publications.

Events & Engagement

• • Assist with planning and logistics for webinars, community assistance pilot projects and partner events (registration, marketing, technology, post-event follow-up).
  • Coordinate travel and other arrangements for staff and participants.
  • Support community and network engagement initiatives.

Digital & Online Platforms

• Update and maintain the League’s website and Promising Practices database with timely, relevant content related to the Center for Democracy Innovation’s projects.
• Coordinate the visibility of the Center for Democracy Innovation’s work across League webinars, newsletters, and social media channels, ensuring consistent and effective promotion.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities are likely to evolve.

Supervisory Responsibilities

None

Work Environment

• • Primarily based in the League’s D.C. office with the opportunity for 1–2 remote days per week after a trial period.
  • Regular, predictable attendance is required.

Physical Demands

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting may be required.
• Regular, predictable attendance is required

Travel

The successful candidate in this position will be willing to travel up to 20% of the work time throughout the U.S

Required Education & Experience

• • Bachelor’s degree from an accredited college or university in Public Administration, Political Science, Public Policy, Pre-Law, Communications, Sociology, or a related field.

OR

• • At least three years of professional experience in a nonprofit, government agency, or equivalent, working in public policy or civic engagement through either program/project management or communications, storytelling, and public-facing engagement.
  • A graduate degree in a relevant field of study.

Preferred Qualifications

• Experience implementing nonprofit or government programs related to community engagement, civic health, or good governance.
• Demonstrated experience drafting, editing, and disseminating communications and outreach materials for diverse audiences and platforms.
• Strong written and verbal communication skills, including the ability to adapt tone and style for newsletters, websites, social media, publications, and partner communications.
• Experience creating, managing, or coordinating content across digital channels, including websites, email newsletters, social media platforms, or publications.
• Proven ability to establish collaborative partnerships with diverse stakeholders.
• Comfort working with diverse populations and leading sensitive conversations.
• Proficiency with common office and digital tools, including Microsoft Office, email, calendar/scheduling software, and other program management platforms.
• Strong organizational and project management skills, including goal-setting, tactical planning, monitoring progress, and reporting results.
• Ability to develop creative solutions to complex challenges and exercise sound judgment.

EEO statement

• The National Civic League is committed to a policy of equal employment opportunity, and does not discriminate in the terms, conditions, or privileges of employment on account of race, color, religion, gender, sexual orientation, gender identity, national origin, age, physical or mental disability, or otherwise as may be prohibited by federal and state law.

Application Instructions

Please send a résumé and cover letter to Rebecca Trout at Rebeccat@ncl.org.

Deadline: Applications will be reviewed on a rolling basis until the position is filled.

Questions? Contact us at the email address above.