Operations and Organizational Care Team Member

Operations and Organizational Care Team Member

Organization: Food Empowerment Project (F.E.P.)

Effective Date: TBD

Job Type: Full-Time, Salary, Exempt

Location: Remote, U.S.

Reports To: Core Collective (horizontal leadership structure)

Hours: Monday–Thursday (4-days a week, 9-hours a day); some evening and weekend

hours, as needed.

Starting annual salary: $70,000 USD.

Benefits: Health care reimbursement for medical, dental, and vision premiums; paid

vacation time of 3 weeks per year and increasing accrual based on tenure with the

organization; and a professional development budget.

Job Summary: The Operations and Organizational Care Team Member at Food Empowerment Project (F.E.P.) is a pivotal role responsible for maintaining and enhancing the organization’s operational infrastructure. This position combines strategic planning, compliance oversight, and hands-on administration across finance, risk management, and program support to ensure F.E.P.’s mission of advancing food justice for humans, animals, and the environment is realized effectively.

Essential Functions & Responsibilities: Below are the core duties associated with this position. Time spent on each may fluctuate based on organizational needs and seasonal cycles.

Organization Support (25%)

• Coordinate mail and office supply needs, including team mailings.
• Respond to operational inquiries from staff, board, and external partners.
• Facilitate team acknowledgements (e.g., birthday cards, milestone celebrations) and maintain positive staff culture.
• Manage onboarding paperwork and orientations for new team members in the collaboration with the team members.
• Schedule and coordinate team reviews, performance check-ins and Performance Improvement Plans, in collaboration with assessment teams, and track completion of compliance training (e.g., harassment prevention).

Compliance & Registrations (20%)

• Manage all state and federal non-profit registrations and renewals, including annual filings and charitable solicitation registrations.
• Oversee state employment registration and workers’ compensation insurance compliance.
• Ensure adherence to all IRS requirements, manage 1099 issuance, and support sales tax filings where applicable.
• Oversee non-profit liability insurance renewals and serve as liaison with insurance brokers.
• Maintain and update workers’ compensation coverage and manage claims.

Financial Operations (20%)

• Review bank statements and credit card reconciliations; address questions with banking partners.
• Act as point person for accountants and annual audit processes, preparing schedules and supporting documentation.
• Approve vendor payments and reimbursements through Bill.com or equivalent, ensuring timely disbursement.
• Assist with annual budget development and ongoing budget tracking for programs and administrative functions.

Payroll & Benefits Administration (15%)

• Process regular payroll, including troubleshooting in ADP or equivalent payroll platforms.
• Administer benefits programs (e.g., 401(k)), track contributions, and coordinate with benefits providers.
• Ensure accurate time and attendance tracking and reconcile payroll reports with financial records.

Documentation & Standard Operating Procedures (SOPs) (10%)

• Draft, update, and maintain organizational SOPs, handbooks, and process guides.
• Create and manage key spreadsheets, trackers, and shared documentation to streamline workflows.
• Serve as custodian of the Collective Handbook and ensure version control.

Programmatic Assistance: (10%)

• Assist with chocolate outreach.
• Assist with miscellaneous programmatic support.

This position description generally describes the principal functions of the position, the level of knowledge and skills typically required, and the general scope of responsibility. It is not intended as a complete list of specific duties and responsibilities and should not be considered an all-inclusive listing of work requirements. The Operations and Organizational Care Team Member will provide support with special projects as needed, in collaboration with other members of the collective.

Qualifications & Competencies

• Education & Experience: Bachelor’s degree in Business Administration, Non-profit Management, or related field (or equivalent experience).
• 3+ years in operations, administrative management, or a related non-profit role.
• Proficiency with payroll systems (e.g., ADP), Bill.com, QuickBooks, or similar accounting
• Strong Microsoft Office and Google Workspace skills.

Core Competencies:

• Excellent organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities under tight deadlines.
• Familiarity with non-profit compliance, audit preparation, and risk management.
• Commitment to F.E.P .’s mission, with sensitivity to social justice and vegan ethics.

Working Conditions:

• Remote and occasional travel for in-person work.
• Typical office environment with light physical activity (e.g., handling supplies).
• Ability to sit for extended periods of time in front of a desktop or laptop computer.
• Some early-morning, evening, or weekend availability may be required for events or program support.

Thank you for your interest in the Operations and Organizational Care Team Member position with Food Empowerment Project (F.E.P.)! We will review applications as they come in, and we will contact selected candidates for an interview. Please keep an eye on your email for updates or communications from us.

If you have questions at any point, please feel welcome to contact us at jobs@foodispower.org. For safety and accessibility, we kindly ask that you do not contact us by phone.

Food Empowerment Project is an equal opportunity employer. We encourage applicants from all backgrounds to apply. F.E.P. welcomes qualified applicants from communities connected to migrant and farm worker histories, including descendants, and from LGBTQIA+ and BIPOC communities.

Our values and ethics include a strong stance against ableism, ageism, body shaming, classism, colonialism, homophobia, Islamophobia, racism, sexism, transphobia, and xenophobia. We are a vegan organization founded by a woman of color and our staff and Board also hold these values.

We are excited for the opportunity to review your application for this position. You can view the full job description here.

Please submit your cover letter and resume here. If you have any questions, please reach out to us at jobs@foodispower.org.

Thank you for applying, and we look forward to working together to build a more just, and sustainable society for all.

Benefits: Health care reimbursement for medical, dental, and vision premiums; paid

vacation time of 3 weeks per year and increasing accrual based on tenure with the

organization; and a professional development budget.