Church Accountant and Payroll Administrator

Key Responsibilities

Accounting & Financial Management

• Maintain accurate financial records, including general ledger, accounts payable/receivable, and bank reconciliations.
• Prepare monthly, quarterly, and annual financial statements and budget-to-actual reports.
• Monitor cash flow and ensure timely deposits and payments.
• Support annual budget development and coordinate the parish’s annual audit or financial review.
• Ensure compliance with nonprofit accounting standards, tax laws, and church financial policies.

Payroll Administration

• Process semi-monthly payroll using Paychex Flex, ensuring accurate withholdings and deductions.
• Administer Paychex Time & Attendance, including time entry review, approvals, audits, and corrections.
• Maintain payroll and timekeeping compliance with federal, Washington State, and local labor laws.
• Prepare and distribute W-2s, 1099s, and other required year-end documents.
• Serve as the primary contact for payroll and timekeeping questions.

Contribution & Fund Accounting

• Record and reconcile pledges, contributions, and restricted funds.
• Ensure compliance with donor restrictions and proper fund allocation.
• Prepare donor contribution statements in collaboration with the Executive Assistant to the Rector.

Collaboration & Communication

• Provide clear financial reporting to the Rector, Chief of Staff, Treasurer, Vestry, and ministry leaders.
• Communicate financial information clearly and accessibly to staff and parishioners.
• Work collaboratively with staff and volunteers in a customer-service-oriented manner.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3–5 years of professional accounting and payroll experience in a nonprofit organization (required).
• Demonstrated experience with fund accounting and donor-restricted funds.
• Working knowledge of cash-basis and accrual accounting.
• Strong attention to detail, discretion, and organizational skills.

Strongly Preferred

• Experience in a faith-based, church, or nonprofit organization.
• Hands-on experience with Paychex Flex and Paychex Time & Attendance.
• Familiarity with ACS Financials and/or Realm.
• Experience with Washington State payroll and employment compliance.

Compensation & Benefits

• Salary Range: $87,000–$95,000, commensurate with experience
• Comprehensive benefits package including health insurance, retirement plan, paid time off, sick leave, and holidays

Diocese of Olympia & Church Requirements

• Employment is contingent upon successful completion of a background check, completion of the Safe Church course in accordance with Diocese of Olympia Safe Church policies.

Comprehensive benefits package including health insurance, retirement plan, paid time off, sick leave, and holidays.

Strong written and verbal English communication skills are required, including the ability to convey financial and payroll information clearly and professionally.