Financial Administration Officer

Core Responsibilities

Financial Operations & Daily Management (approximately 40% of the role)

• Serve as the first point of contact for day-to-day finance-related queries
• Responsible for accounts payable/invoice processing (Bill.com)
• Onboards vendors to Bill.com
• Lead credit card processing and expense report management
• Perform bookkeeping tasks
• Address ad hoc finance requests from staff
• Liaise and manage consultant relationships as needed
• Support the Director of Finance with presenting financial information and updates to staff
• Support the Director of Finance with other projects as needed

Grants Management & Reporting (approximately 20% of the role)

• Support government grant proposals, budgeting, and reporting
• Support institutional grant proposals, budgeting, and reporting
• Review grant guidelines, contracts, and related compliance requirements to ensure the organization adheres to funding obligations, legal standards, and reporting expectations.
• Communication and coordination between teams on expense allocations, grant tracking and reporting

Payment Processing & Cash Management (approximately 20% of the role)

• Process bank wire payments (including addressing wire return issues)
• Responsible for cash receipts reporting and reconciliation of bank deposits and revenues with Partnerships team

Compliance & Financial Reporting (approximately 5% of the role)

• Support annual audit preparations
• Support 990 preparation
• Support 1099 tax filings

Cross-Functional Coordination (approximately 10% of the role)

• Coordinate with HR staff on reconciliation, payroll, salary deductions, benefits, employee liabilities, etc.
• Serve as a liaison and coordinate with the Programs and Partnerships teams as needed

Organizational Responsibilities (approximately 5% of the role)

• Attend weekly staff meetings focused on and 2 staff retreats per year (one virtual one in-person), participating in conversations about political identity frameworks, racial and intersectional justice.
• Attend and participate in supervision meetings
• Participate in organization-wide events and initiatives

Requirements

Areas of Expertise

• Accounting degree or 5+ years of nonprofit accounting knowledge & experience, preferably in a social justice or movement philanthropic institution or nonprofit
• Proficient in accounting software (QuickBooks) and spreadsheets with a solid understanding of GAAP and internal control procedures.
• Pro-technology with experience in API integrations & finance tech tools (e.g. QuickBooks, Expensify, Bill.com)
• Audit support experience, preferably in a nonprofit setting
• Financial data analysis experience

Skills

• Demonstrates high attention to detail, integrity, and the ability to work under pressure while meeting deadlines.
• Committed to maintaining accurate financial records and contributing to organizational efficiency.
• Demonstrates a proactive, solutions‑oriented approach to project management and overall operations by asking questions to gain clarity, anticipating and addressing risks early, and taking initiative to continuously improve systems, processes, and resource use for greater impact.
• Demonstrates strong communication, interpersonal, and conflict‑management skills, with the ability to navigate emotional complexity, adapt to changing conditions, work independently or collaboratively, and give and receive feedback effectively in a remote, fast‑growing environment.
• Experience with project management with the ability to stay on top of multiple projects: plans backwards, anticipates obstacles, identifies and involves stakeholders appropriately, and uses resources wisely.
• Must be able to work both independently and as a collaborative member of various teams.
• Experience preparing clear, concise technical documentation including financial reports, data analysis summaries, instructions, and policies and procedural guidelines.

Organization-Wide Requirements

The shared expectations for all staff include alignment with UAF’s organizational values, commitment to equity and inclusion, and adherence to policies and procedures.

UAF is committed to paying competitive wages and upholding sustainable equity practices. Due to the ways in which salary negotiations perpetuate existing structural inequities, UAF as a practice does not participate in a salary negotiation process for any candidate. We will make our best offer, and it will be the same regardless of the candidate. The annual starting salary for the role is $94,446 and includes a strong benefits package (health, dental, retirement, flex spending for medical and transit, HRA, holistic wellness benefits, communication reimbursement, and a competitive PTO package).