Fiscal Compliance Manager

About PLAN, Inc.

PLAN, Inc. is the strategic leader and coordinating agency for the Pennsylvania Legal Aid Network, a consortium of 13 independent legal aid programs providing civil legal aid to low-income Pennsylvanians across the Commonwealth. PLAN, Inc. administers over $60 million in funding to our 13 programs, primarily through grants from the Pennsylvania IOLTA Board and the Pennsylvania Department of Human Services. We take pride in being good stewards of the public funding that we receive to serve low-income Pennsylvanians.

Position Description

This position is responsible for overseeing and managing the fiscal portion of PLAN, Inc.’s grant administration and compliance. This position will report to, and work closely with, the Director of Finance and will be a member of the fiscal department. This position will also work in close collaboration with the Compliance Consultant and the Director of Grants and Compliance to strengthen the network’s grant contract compliance.

PLAN, Inc. is headquartered in Harrisburg, PA. Some staff work remotely and others work hybrid. This is a hybrid position which can be based anywhere in Pennsylvania, with weekly travel to Harrisburg and/or other locations in Pennsylvania required.

Some of the key responsibilities for this position include developing and maintaining fiscal policies and procedures related to PLAN, Inc.’s grantmaking and grant contracts; reviewing grantee fiscal reports; assisting with the review of grantee budgets and cost allocations; providing analysis of network fiscal information and insights into fiscal trends; assisting with the drafting of PLAN annual funding applications, particularly budgets and fiscal information; conducting grantee fiscal monitoring and oversight; drafting fiscal monitoring reports; developing funding allocations and other funding projections; and providing technical assistance to the PLAN programs.

Qualifications

We recognize that no one person will have all the qualifications and knowledge, skills, and abilities described below. Above all, we are looking for someone to join our team who is committed to the mission of PLAN, Inc. and our programs, has a high level of integrity, and wants to help ensure that the network continues to be a responsible steward of the public funding that it receives. The person who is successful in this position will be willing to learn, ask questions, research independently, think proactively, and work collaboratively.

Required Qualifications

• Strong communication skills (both written and verbal) and the ability to build relationships with a variety of stakeholders.
• Strong analytical skills, particularly involving budgets, grant contracts, financial information, and other data.
• Knowledge of non-profit / public fiscal administration and accounting concepts, principles, and practices. This position will not be responsible for PLAN’s internal accounting, but familiarity with accounting concepts and Generally Accepted Accounting Principles is needed to provide fiscal oversight of PLAN, Inc. funding.
• Knowledge of cost allocation concepts, principles, and practices.
• Knowledge of the concepts, principles, and requirements of OMB Uniform Guidance.
• 3-5 years of experience in non-profit management or administration, particularly fiscal and operational management experience. Similar fiscal, management, and administrative experience in government or the private sector will also be considered.
• Strong organizational and time-management skills, including the ability to manage multiple priorities and projects and appropriately prioritize short-term and long-term work.
• Significant experience working in Microsoft Excel and the ability to use Outlook, Word, and other Office 365 applications.

Preferred Qualifications (Not Required)

• Experience conducting fiscal monitoring and oversight of grant subrecipients and/or contractors.
• Experience improving processes and developing systems.
• Experience providing training on non-profit budgets, finances, and grant compliance.
• Familiarity with civil legal aid providers or other experience working with public social service agencies.
• CPA license
• Audit experience

Nondiscrimination

We are proud to foster a supportive work environment where you can grow both personally and professionally. PLAN, Inc. does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, PLAN, Inc. complies with all applicable state and local laws governing nondiscrimination in employment.

Employment with PLAN, Inc. is at-will and may be terminated by either the employee or PLAN, Inc. at any time, with or without cause or notice, subject to applicable law.

PLAN, Inc. offers generous benefits including:

• Employer provided medical, dental, and vision insurance coverage
• Retirement plan with an employer contribution and match
• Employer provided life insurance and short / long-term disability coverage
• Generous leave time

Excellent written and spoken English required. Other languages welcome and appreciated.