Temporary Administrative Support & Data Entry

Location: Remote

Hours per week: 25

Contractor Timeframe: May 18, 2026 – July 31, 2026

Compensation Range: $7,500 - $10,000

Introduction

C&S is seeking proposals from qualified contractors for administrative support with our application processing, selection, and onboarding for our Carnegie Young Leaders program. We are expecting up to 1000 applications, which are due at the beginning of May and we will need support to review each for compliance and completeness and maintain an Excel database with accurate information. Formal outreach may be necessary in some cases to verify work and clarify specifics in the application. An additional workstream will include managing end-of-year program materials. We are looking for a seasoned professional who has experience with this type of administrative support. Due to the nature of this work, handling of confidential information will be necessary, and will require signing a confidentiality agreement as part of the contractor agreement.

Timeline

• RFP Release Date: May 4, 2026
• Proposal Submission Deadline: May 13, 2026
• Selection: May 18, 2026

Key Responsibilities

The selected contractor will be responsible for the following administrative services:

• Support onboarding- enter participant data as needed and ensure that participant information (permission forms, financial information, etc.) has been received
• Maintain tracking system (i.e. spreadsheet or other platform) to reflect onboarding status and completion
• Review submitted onboarding information for accurate information
• Follow up on outstanding or incomplete information
• Monitor inbox and redirect questions to the appropriate team member
• Assist with tracking and records (end-of year report, evaluation completion, and Community of Practice task completion) to confirm program participation
• Assist with stipend/payment preparation and tracking

Budget

The budget range for this work will be between $7,500 and $10,000. All direct, related expenses will be paid separately and directly by C&S above and beyond this contractual fee. Payment and terms and invoicing schedule will be negotiated with the selected contractor.

Proposal Requirements

Interested contractors are encouraged to submit proposals of between five and seven pages that include:

• About You: We’d like to know how you organize yourself in a fast-paced work environment.
• Relevant Qualifications: Highlight relevant qualifications, including examples of similar jobs you have had at other organizations. We’re interested in hearing about the expertise you bring to the table.
• References: We’d like you to provide three references with their contact information, preferably all of whom have supervised your work.
• Cost Proposal: Provide an estimated pricing model that meets our budget requirements.

C&S

Since our founding in 1945 originally as the Woodrow Wilson National Fellowship Foundation, the C&S has prepared new generations of American citizenry by opening doors to higher education, supporting visionary thinkers, scholars, and teachers, and creating the thoughtful space for innovation. Today, C&S is focused on helping the next generation become more informed, connected, and collaborative, so they can craft bold civic solutions that make our country stronger. We continue our long tradition in education while widening our reach to serve young people in all the places they learn and lead.

WHAT WE DO

The recent presidential election wasn’t just a political milestone—it was a stress test for American democracy. With economic insecurity on the rise, artificial intelligence transforming industries, and climate crises accelerating, the forces reshaping our society demand new approaches to leadership. Yet the divisions in our nation—compounded by deep polarization—threaten our ability to meet these challenges.

What America needs most right now is a new generation of problem-solvers. Gen Z is ready to step up, but they need support to engage effectively in their schools, workplaces, and communities.

C&S helps young people build the civic skills they need to work across divides on complex issues like climate change, global conflicts, reproductive rights, and economic inequality.

We focus on three real-world civic skills needed to thrive in today’s polarized America:

• • Have Difficult Conversations across divides
  • Access diverse sources of Reliable Information
  • Use Collaborative Problem-Solving to tackle community issues

How we do it: We build authentic partnerships with leaders in higher education and workplaces to co-design programs and tools that can rapidly accelerate the civic preparedness of millions of young people.We also invest directly in the next generation of civic leaders, supporting their bold projects to drive change in their communities.

We work in three areas: higher education, workplaces, and community:

Higher Education

Facing growing skepticism from large segments of the public, colleges and universities—viewed by many primarily as pathways to employment—must rise to a greater purpose. This broader mission is rooted in the original promise of higher education: to foster critical thinking, free inquiry, and the ability to engage constructively with those who see the world differently.

• • College Presidents for Civic Preparedness is a coalition of over 125 campus leaders from diverse ideologies, backgrounds, and institutions nationwide, all dedicated to preparing students for active civic engagement in a complex and divided country.
  • The Faculty Institute has helped dozens of interdisciplinary educators nationwide gain the skills and confidence to redesign or create new courses that promote civil discourse and become champions of this work on their campuses.
  • Campuswide Immersion is a first-of-its-kind, multi-year initiative that helps members of College Presidents for Civic Preparedness instill a renewed civic culture on campus.
  • The Mellon Fellowships break down barriers to higher education and increase the presence of faculty members committed to eradicating racial disparities in the arts and humanities.

Community

We’re equipping young leaders with funding, coaching, and resources to tackle urgent challenges in their communities.

• • Carnegie Young Leaders for Civic Preparedness recruits 100 corps leaders annually, who will lead teams of peers in addressing community challenges they have identified. We equip these leaders with real-world civic skills and dispositions through an immersive yearlong experience as they implement their community projects.
  • The Youth Civic Solutions Competition invites young adults to present innovative ideas to boost civic knowledge, engagement, and trust in their communities, with winners receiving $1,000 for their projects and opportunities to connect with civic leaders.
  • The Our Voices Summit empowers emerging youth leaders to present bold, youth-driven solutions for local challenges to seasoned civic leaders. The summit amplifies youth voices, positioning them as equal partners and problem-solvers in the civic field.

Workplaces Division doesn’t end at the office. In collaboration with the nation’s largest business association, we’re piloting a groundbreaking program to train emerging professionals in civic skills that benefit both organizations and democracy.

This is a contractor role, no benefits will be provided.