Director of Finance and Administration (part-time)

Position Responsibilities:

Financial Management, Bookkeeping Accounting and Reporting

• Maintain all financial transactions in Quickbooks online
• Maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
• Implement & ensure compliance with internal financial and accounting policies and procedures
• Document and maintain complete and accurate supporting information for all financial transactions
• Maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
• Responsible for bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and for all payroll and benefit-related activities
• Build and develop cost allocation on a monthly basis per staff time and costs incurred for the preparation of invoices and vouchers to contracts and funders
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
• Liaise with Treasurer, Finance Committee as appropriate
• Assist the President & CEO and the Board Treasurer with financial reporting as required at Board and Finance Committee meetings
• Prepare all supporting information for the annual audit and liaise with the Board's Finance Committee and the all external financial auditors
• Manage risk and maintain appropriate insurance coverage for the organization and the Board and Officers
• Maximize income and minimize expense where possible and appropriate
• Align CCL’s financial practices to its strategic plan
• Financial Management:
  • conduct budgeting and financial forecasting;
  • Monitoring existing processes and analyzing their effectiveness;
  • Support business decisions by providing forecasts and financial modeling to aide in decision making of program support;
  • Monitor budget to ensure a balanced budget approach;
  • Implementation and oversight of employee and participant expense reporting
• Earned revenue: Maintain infrastructure to support an approximately $1.6M budget; ensure organization has the process/procedure to execute on proposed business model;
• Lead the development of the organization’s annual operating budget and all program-specific budgets in partnership with department leaders, ensuring alignment with strategic priorities, funding requirements, and long-term financial sustainability.
• Specific functions include but not limited to:
  • Book Accounts Receivable, Accounts Payable, Invoices and Pledges
  • Enter & Manage donor information for individual donations and special events
  • Cross Check Deposits
  • Invoice Funders via vouchering and invoicing processes
  • Print checks or use Bill.com to pay outstanding Invoices
  • Process Payroll via Trinet CCL’s on-line human resource platform
  • Other duties as assigned by the President & CEO

Administration

• Improve the operational systems, processes and policies in support of CCL’s mission and strategic goals.
• Identify and implement best practice solutions for various systems
• Implement creative enhancements to property/facility management, safety of the work environment, and provision of furnishings and equipment to create an environment conducive to clients and staff working together
• Manage and increase the effectiveness and efficiency of Administration (HR, IT, Facilities, and Finance), through improvements to each function as well as coordination and communication between functions.
• Oversee the management of all leases, contracts and other financial commitments
• Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc.) and all regulations on professional certification to ensure that the organization is compliant
• Oversees the renewal of all insurance policies
• Administers all company benefits and orients all employees in regard to benefits
• Participate in supervision and mutual accountability as a coachee, designing professional and leadership goals via the coaching process of: Visioning, Goal setting and Action Planning.
• Participate in Team Meetings and CCL Staff Meetings, leading where appropriate.
• Participate in other non-CCL trainings that may be instrumental to CCL in general.
• Represent CCL externally as a staff leader, attending external meetings concerning financial management, HR or risk management issues and be active in any necessary initiatives as necessary or requested.

Participate in Strategic Activities

• Participate in Strategic Planning activities and meetings
• Participate in CCL’s Resource Development efforts, including coordinating staff leadership around staff fundraising efforts.
• Participate in CCL’s Innovation and Learning efforts, including supporting the President & CEO in implementing new innovation goals, integrating innovations into service delivery and evaluating innovations.

Outcomes:

This position is an outcomes-oriented position, with specific expectations around the quality of financial and administrative oversight, budget management and expenditure management, and compliance with auditing, compliance, and GAAP provisions, and maintenance of the documentation required to corroborate such activities.

This role is not benefits eligible.