Data & Grants Compliance Manager

Position Title: Data & Grants Compliance Manager

Reports To: Chief Operating Officer (COO)

Location: Remote

Status: Full-Time, Exempt

About the Organization

The Forestry and Fire Recruitment Program (FFRP) is a workforce development and training non-profit organization committed to preparing individuals from marginalized communities for careers in forestry, fire service, and related public safety professions. FFRP provides structured training, hands-on experience, and career readiness programming designed to create pathways to stable employment while supporting community safety and environmental stewardship.

Through its Career Training Programs (CTP) and Fee-for-Service operations, FFRP equips participants with the technical skills, discipline, and professional development necessary to succeed in demanding and service-oriented careers. Participants gain real-world experience in wildfire mitigation, fuels reduction, defensible space operations, and other forestry-related activities that directly contribute to safer communities and healthier ecosystems.

FFRP partners with public agencies, nonprofit organizations, and community stakeholders to expand workforce opportunities and strengthen the pipeline of trained professionals prepared to meet California’s growing workforce and environmental needs. The organization is committed to operational excellence, accountability, and continuous improvement, ensuring that programs are delivered with integrity and measurable impact.

As FFRP continues to expand its grant-funded programs and operational capacity, the organization is strengthening its data systems, compliance infrastructure, and reporting practices to support sustainable growth and long-term success.

The Position

Reporting to the Chief Operating Officer (COO), the Grants & Data Compliance Manager is responsible for supporting grant compliance, reporting readiness, and program data integrity across multiple funding streams. This role develops and maintains structured grant tracking systems, supports Salesforce governance, ensures documentation readiness, and strengthens organizational accountability for grant-funded activities. The Grants & Data Compliance Manager serves as an operational bridge between Program, Development, and Finance teams to ensure accurate tracking, reporting, and documentation readiness. This role serves as the operational authority responsible for maintaining data integrity and ensuring consistent reporting practices across programs.

Job Responsibilities

Grant Compliance & Reporting

• Maintain centralized grant tracking systems across all active funding sources
• Monitor grant deliverables, reporting deadlines, and compliance requirements
• Maintain a master grant compliance tracking dashboard providing visibility into reporting timelines and deliverable status
• Maintain grant compliance calendars
• Coordinate preparation of required reporting materials
• Maintain organized grant documentation and reporting files
• Support grant closeout documentation
• Identify potential compliance risks and escalate as needed

Data Systems Management & Salesforce Governance

• Serve as the operational owner of Salesforce data governance across programs
• Establish and enforce standardized Salesforce data entry protocols
• Maintain data governance policies including naming conventions and required fields
• Conduct routine Salesforce data integrity audits and coordinate corrective actions
• Monitor user compliance with required data entry timelines
• Maintain data dictionaries and reporting structures
• Collaborate with leadership to maintain appropriate user access permissions
• Identify workflow improvements to enhance reporting accuracy
• Serve as the primary internal resource for Salesforce governance and reporting standards
• Train staff on required data entry standards and reporting expectations

Dashboard Development & Reporting

• Develop and maintain recurring leadership dashboards that provide visibility into grant deliverables, program outcomes, and compliance status
• Produce monthly reporting summaries for leadership
• Maintain standardized reporting templates across programs
• Standardize reporting formats to ensure consistency across funding sources
• Support reporting requests from leadership
• Identify reporting trends and performance gaps

Financial Coordination & Grant Spend Tracking Support

• Maintain grant spend tracking tools aligned to funding categories
• Organize documentation supporting grant expenditures
• Coordinate with Accounting to support reconciliation workflows
• Support grant spend-down tracking
• Identify discrepancies between program and financial documentation
• Maintain documentation readiness for billing activities

Audit Readiness & Documentation Management

• Maintain structured documentation systems supporting audit readiness
• Conduct periodic file reviews to ensure compliance
• Support preparation for internal and external audits
• Maintain organized and searchable grant records
• Ensure documentation aligns with reporting requirements

Cross-Department Collaboration

• Collaborate with Program Managers to ensure accurate data entry
• Support Development team reporting needs
• Coordinate with Accounting partners
• Participate in operational planning activities
• Support development of performance metrics

Supervisory Responsibilities (Future-Facing)

• May provide oversight to support staff assigned to data or grant operations
• Support onboarding and training of staff
• Assist in developing team workflows
• Provide leadership and guidance related to data governance practices
• Serve as a subject matter resource for data and grant compliance

Minimum Qualifications

• Minimum five (5) years of experience in grant administration, compliance tracking, and/or data management
• Bachelor’s Degree and/or equivalent combination of education and experience
• Experience supporting government-funded grants or contracts
• Expertise in documentation and file management
• Demonstrated ability to manage multiple projects with competing deadlines in a fast-paced environment
• Exceptional organizational skills with the ability to manage complex records systems
• Ability to work independently and assume responsibility quickly in a growing organization.
• Advanced Microsoft Excel skills
• Advanced experience with CRM systems (Salesforce preferred)
• Strong written and verbal communication skills
• Access to reliable transportation

Benefits

FFRP offers a competitive benefits package designed to support the health, wellness, and long-term financial well-being of employees and their families. Eligible employees may participate in the following benefits programs, subject to plan terms and eligibility requirements:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan
• Paid sick leave and other applicable paid time off benefits
• Professional development and training opportunities

Benefit offerings, eligibility requirements, and employer contributions are subject to change in accordance with organizational policy and applicable plan documents.

Equal Employment Opportunity

FFRP is committed to creating a diverse, equitable, and inclusive workplace. FFRP does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected classification under applicable law.

FFRP offers a competitive benefits package designed to support the health, wellness, and long-term financial well-being of employees and their families. Eligible employees may participate in the following benefits programs, subject to plan terms and eligibility requirements:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan
• Paid sick leave and other applicable paid time off benefits
• Professional development and training opportunities

Benefit offerings, eligibility requirements, and employer contributions are subject to change in accordance with organizational policy and applicable plan documents.