Executive Assistant

Catholic Charities of Los Angeles, Inc. is one of the largest human services organizations in California, guided by the mission of creating help and hope for those that are served. The Agency operates community centers and homeless shelters and delivers a comprehensive range of programs serving individuals and families in need, including in-home services for homebound seniors, refugee resettlement, youth employment services, counseling, affordable before- and after-school care, immigration assistance, early childhood education for low-income children, and a temporary worker center. In addition, Catholic Charities of Los Angeles oversees the Catholic Youth Organization (CYO), which coordinates interscholastic athletics for schools throughout Los Angeles.

The Executive Director seeks a highly experienced Executive Assistant to provide executive-level administrative, operational, and confidential support within the Executive Office. This exempt position serves as a key liaison between the Executive Director, senior leadership, Board members, and internal and external stakeholders. The successful candidate will demonstrate exceptional organizational and communication skills, sound judgment, discretion, and the ability to manage complex and competing priorities in a fast-paced, mission-driven nonprofit environment, while supporting and upholding the values and mission of the Agency.

Responsibilities:

• Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, travel arrangements, and expense tracking.
• Serve as a primary point of contact for the Executive Director, screening calls, emails, and requests with professionalism and discretion.
• Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for internal and external audiences.
• Coordinate and support Board of Directors meetings, including agenda preparation, packet distribution, minutes, and follow-up action items.
• Maintain confidential files, records, and sensitive information in compliance with organizational policies and legal requirements.
• Assist with special projects, strategic initiatives, and cross-departmental coordination as assigned.
• Track deadlines, commitments, and action items to ensure timely follow-through.
• Support communication between the Executive Director and senior leadership, staff, partners, and community stakeholders.
• Perform additional duties as required to support the effective operation of the Executive Office.

Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• Bilingual English/Spanish required.
• Minimum of 3–5 years of experience providing executive-level administrative support, preferably in a nonprofit or public sector setting.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to work independently, prioritize effectively, and adapt to changing priorities.
• Experience supporting a CEO, Executive Director, or Board of Directors.
• Familiarity with nonprofit governance and operations.
• Experience coordinating Board meetings and preparing Board materials.
• Knowledge of document management systems and scheduling software.

• Medical, Dental & Vision
• Life Insurance
• Retirement Plan to include 401a/employer contribution only and 403(b)
• Supplemental Insurance (life, Accident, disability insurance, etc.)
• Flexible Spending Account
• Health Care Spending Account Reimbursement accounts (HAS)
• Vacation days – 12 days per year
• Sick time – 10 days per year
• Short and Long Term Disability
• 13 holidays per year for regular f/t & p/t employees
• Public Service Loan Forgiveness
• Cell Phones for those working in Shelters or with Clients outside of the office
• Employee Recognition - Annual Staff Appreciation Day Event
• Free Parking

Bilingual-English and Spanish