Contracts and Grants Accounting Analyst

ABOUT YWCA-SGV

Founded in 1935, the YWCA of San Gabriel Valley (YWCA-SGV) has been a long-standing community partner. We work at the individual and community levels to achieve our mission of eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. We are an independent 501(c)(3) nonprofit and an affiliate of the YWCA USA and a member of the World YWCA movement. The YWCA-SGV is committed to providing women, girls, seniors, and their families with the information they need to manage the critical issues in their lives. We achieve this through our multicultural and multilinguall community education and service programs in the San Gabriel and Pomona Valleys.

Position Summary

A Contract and Grants Accounting Analyst (CGAA) will report to the Chief Financial Officer, and will manage the financial lifecycle of grants, ensuring compliance with federal, state, and funder rules by handling budget setup, financial reporting, expenditure tracking, receivables, audits, and grant closeouts, requiring strong analytical skills, Excel proficiency, and knowledge of accounting principles. The CGAA shares the agency’s vision of excellence with heart.

Essential Duties and Responsibilities

The essential functions of the position include, but are not limited to the following:

• Oversee the financial aspects of grant portfolios (federal, state, county, local and private) from set up to closeout, including entering budgets, managing expenditures, and tracking receivables.
• Monitor for compliance with OMB Uniform Guidance, agency-specific rules, and internal policies, preventing disallowed costs.
• Function as an MIP expert user and recommends workflows within the MIP program.
• Utilize MIP reporting to create monthly budget to actual reports, analyze general ledgers, and review revenue and expenditures per grant.
• Analyze financial transactions, reconcile general ledger accounts, and perform budget-to-actual comparisons.
• Analyze general ledgers to ensure grant expenditure compliance.
• Reconciles financial discrepancies for each grant as needed.
• Utilize Excel spreadsheets and/or grant management software to analyze financial expenditure for each grant.
• Timely and accurately prepares monthly financial statement packages by program and grant.
• Complete mid-year and end-of year closeout reports.
• Assist with internal and external audits (e.g., A-133/Single Audit/SEFA) and manage the financial closeout process for grants.
• Partner with program managers, investigators, and funding agencies to resolve issues and meet deadlines.
• Function as a liaison between Finance and Program staff.
• Participates in teamwork related functions as needed.
• Demonstrate excellent verbal and written communication with department supervisors, managers and co-workers.
• Assists with analyzing existing department policies and procedures to identify areas for improvement.
• Assists in developing a Grants & Contracts Procedures Manual and Flowchart.
• Maintains the agency’s confidence and protects operations by keeping financial and sensitive program information confidential.
• Assists with special projects and other duties as assigned.
• Strong Excel, accounting software (e.g., MIP, QuickBooks, ERPs), and financial analysis skills.
• High proficiency with Excel functions such as VLOOKUP, Pivot Tables, and basic equations.
• The ability to type accurately; proficient in use of 10-key and other office equipment; intermediate computer skills including experience with Microsoft Office products, including but not limited to Word, Excel, and Outlook; ability to learn and use the YWCA-SGV PC hardware and software
• Strong understanding of GAAP, federal regulations (Uniform Guidance), and public accounting principles.
• Ability to perform complex financial analysis, review data, and resolve discrepancies.
• Analytical ability to quickly assess the agency’s financial and program needs and offer solutions that follow the agency’s policy and procedures.
• Excellent written and oral communication for reports and interactions with diverse stakeholders (Executive team, managers, public/private funders, etc.).
• Strong project management, multitasking, and attention to detail.
• Proficient in English grammar and spelling with excellent oral and written communications.
• Willingness to attend training seminars and meetings outside normal working hours.
• Must have a proactive and positive attitude toward supervisors, co-workers, and the YWCA-SGV’s mission.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• BA degree in accounting, finance, business administration, or related field.
• Minimum of 5 years working in nonprofit’s finance and/or grants and contracts management and program team.
• Minimum of 2 years’ experience with MIP Fund Accounting Software, or similar software with strong report writing capabilities.

At the YWCA of San Gabriel Valley, inclusion and respect for diverse perspectives are central to our mission. We are committed to creating a workplace that reflects the communities we serve and where all employees are treated with dignity and respect.

We encourage applications from qualified candidates of all backgrounds and experiences and are proud to be an Equal Opportunity Employer.

Benefits

Excellent Comprehensive Benefits Package, including:

• Medical, dental, and vision coverage
• Employer-funded retirement plan (401(a))
• Generous time off policy, including accrued vacation and sick leave.
• Paid holidays

Proficient in English grammar and spelling with excellent oral and written communications.