Finance and Administration Coordinator

Ibis Reproductive Health is a global nonprofit driving change through bold, rigorous research, and principled partnerships that advance sexual and reproductive autonomy, choices, and health worldwide. We believe that research can catalyze change when the entire research process is viewed as an opportunity to shift power, is undertaken in partnership with the communities most affected, and includes a focus on how data can be most effectively used to make change. We focus on increasing access to quality abortion care, transforming access to abortion and contraception through technology and service innovations, and expanding comprehensive sexual and reproductive health information and services. Ibis works with partners in more than 30 countries on six continents, through our offices are located in Cambridge, MA and Oakland CA, USA; and Johannesburg, South Africa. For more information, visit: www.ibisreproductivehealth.org.

We seek an individual who has a commitment to sexual and reproductive health, rights, and justice and an interest in supporting and improving the operations of a non-profit organization. The Finance and Administration Coordinator fills a key role in our small finance and administration team. The job is primarily focused on financial operations, which requires about 70% of the Coordinator's time. Approximately 20% of this person’s time will be spent on administration including supporting human resources systems, and about 10% on assisting with technology.

This position offers a structured hybrid work schedule, requiring a minimum of two days (Tuesday, Wednesday, and/or Thursday) per week in our Cambridge office with occasional requirements for in-office work on other days.

Job Responsibilities include:

• Manage the accounts payable process including tracking requests, preparing check, wire and electronic payments, and recording transactions in accounting software and spreadsheets
• Maintain contract, vendor, and financial files
• Manage and enter data for payroll, credit cards and staff time tracking
• Record and deposit checks received
• Assist with other financial processes as needed
• Manage the human resources software and postings and support hiring teams
• Oversee day-to-day operations of the Cambridge office, including coordinating with building management and vendors and managing supplies
• Support senior staff as needed, including preparations for Board meetings
• Respond to phone and other inquiries, directing partners and the public to the appropriate person or information source
• Manage technology purchases, provide tech orientation to new employees, and cover responsibilities for system administration (with support from an outside consultant) when the Operations Coordinator is not available

Qualifications:

• Proficiency with Excel and experience in managing spreadsheets
• Skilled user of laptop and software, and ability to expand IT skills
• Communication skills, responsiveness and flexibility, ability to work across teams
• Demonstrated ability to manage multiple responsibilities
• Ability to work independently and exercise judgment, and to work as a team member
• Detail oriented with attention to accuracy
• Self-starter, organized, hardworking, able to meet deadlines

These are a plus but not required:

• Experience in an administrative role
• Education or work experience in accounting or accounting software
• Experience in supporting computer users and systems

Salary: This role will be hired as a Band 1, Level 2 position, and the starting salary for this position will be $60,069.

Location: Cambridge, Massachusetts. This position offers a structured hybrid work schedule, requiring a minimum of two days (Tuesday, Wednesday, and/or Thursday) per week in our Cambridge office with occasional requirements for in-office work on other days.

Start date: Negotiable, mid-June to early July 2026.

Benefits: Medical insurance, with most of the premium paid by Ibis; dental, disability and life insurance; 403(b) retirement savings plan with employer contributions after the first year; paid holidays and sick leave; four weeks of vacation per year; transit benefits; and professional development opportunities. Ibis offices close for a week at the end of December and close early on Friday afternoons during the summer.

Applications: Interested applicants should submit a cover letter and resume via this BambooHR link which can also be found on Ibis’s Employment web page. Applications will be reviewed on a rolling basis. Priority consideration will be given to applications received by May 12, 2026.

Ibis is an equal opportunity employer. Ibis seeks to build and maintain a diverse and inclusive workplace; we encourage applications from people of color, people with disabilities, LGBTQ+ people, first generation college graduates, and people from other underrepresented communities.