Board Relations & Donor Events Manager

ABOUT US

Interfaith America is a national nonprofit working to realize the promise of a truly pluralistic nation—one where people of all faiths and worldviews respect, relate, and cooperate across deep differences for the common good. Our mission is to activate leaders who will build an interfaith America. Grounded in the principles of interfaith leadership, we equip individuals and institutions to build bridges, strengthen democracy, and create cultures of cooperation. 

At Interfaith America, we are ever-adapting and changing. We look for people who set audacious goals and love that one workday may not be like the next. We have a strong commitment to pluralism and building bridges across deep differences. Our programs help people build skills to bridge deep ideological divides. Our work is about staying in relationship with one another and contributing to the common good even when we might disagree on fundamental things. We seek to attract and retain a team of staff comprised of a wide variety of views and backgrounds we need to achieve our vision. 

ABOUT THE POSITION

Interfaith America’s Board of Directors is a diverse and highly accomplished group of individuals who represent a wide array of professional backgrounds, experiences and perspectives. They share a common passion for Interfaith America’s work and mission and are dedicated to its future success. Interfaith America’s Board of Directors provides essential strategic, financial and operational support to Interfaith America’s senior leadership and staff. The Board Relations & Donor Events Manager will have the opportunity to work closely with Interfaith America’s Advancement team to support the board’s important leadership of Interfaith America.

Responsibilities:

Board Relations Support 40%:

• Provide comprehensive administrative and logistical support to the Chair of the Board of Directors and the Chief of External Affairs for all board-related matters.
• Coordinate all aspects of Board meetings and Board events inclusive of travel, A/V, room setup, mailings, meals, etc.
• Support Board Committees and “Flight Teams” by organizing meetings, compiling materials, and managing communications.
• Attend all Board and Committee meetings to take minutes and ensure adherence to operating policies, processes, and procedures.
• Draft Board correspondence the for Chief of External Affairs.
• Manage the Board recruitment process, including tracking candidates, maintaining the composition matrix, and preparing election materials.
• Oversee onboarding and orientation of new members, including organizing sessions and preparing welcome packets.
• Facilitate strategic engagement of Board members in programs and events in coordination with the Chief of External Affairs and VP of External Affairs.

Event Management & Administrative Support 30%:

• Manage the Board calendar, including scheduling Committee meetings and related events.
• Track Board member terms, manage annual documentation and evaluations, and facilitate transitions to emeritus status.
• Process travel expense reports for Board meetings.
• Maintain Board members' participation and records in Salesforce; organize and maintain all Board materials, documents, policies and governance information in Dropbox and SharePoint.
• Monitor VIP and Board-related news via Google Alerts and ensure relevant updates are communicated internally.
• Coordinate hospitality outreach to VIPs and Board members (e.g. birthdays, significant milestones).
• Lead planning and execution of fundraising cultivation and stewardship events.
• Collaborate with the Assistant Director of Advancement and team on event strategy, messaging, and materials
• Support special projects and other duties as assigned.

Advancement Support 30%:

• Maintain and update Board and VIP records in Salesforce, including contact history, relationships, and giving history.
• Collaborate with the Strategic Communications team to manage a curated library of content (e.g., articles, podcasts, one-pagers) for Board engagement and donor cultivation and stewardship.
• Prepare supplemental materials for funder submissions including board bios, head shots, and staff demographic information.

Qualifications:

• 3-5 years of high-level administrative assistance experience
• Ability to balance and prioritize multiple ongoing projects from multiple stakeholders
• Collaborative nature; flexibility and agility in problem-solving
• Ability to meet deadlines and work well under pressure
• Strong attention to detail
• Strong project management and organizational skills
• Excellent written and verbal communication skills
• Excellent PowerPoint skills and strong competence in other Microsoft Office software
• Experience with, or willingness to learn and utilize, organization-wide constituent relationship management software (Salesforce)
• Experience managing and maintaining confidential and sensitive information
• Authorization to work in the United States

Preferred Qualifications (not required)

• High level of religious literacy and fluency in diversity, pluralism, and inclusion
• 2-3 years of board of directors' support experience
• Event management experience

Supervisor: Assistant Director of Advancement

Leadership Level: Manager

Compensation: $65,000 - $75,000 annually, plus excellent benefits. Please read more about our benefits here.

Hours: 40 hours per week, 9am – 5pm CST

Location: This is a Chicago based position, with flexibility for hybrid work

Benefits: The Board Relations & Donor Events Manager position is a full-time, regular hire role, this position is eligible for the full suite of Interfaith America's benefit offerings. Interfaith America offers medical, dental, vision, disability, life insurance. For employee-only coverage of medical, dental, vision, disability and life insurance, Interfaith America covers 100% of the premium costs. Interfaith America also offers a retirement plan and a generous paid time off plan. More information can be found here: https://www.interfaithamerica.org/careers/

Other Requirements: The Board Relations & Donor Events Manager position requires the ability, with or without reasonable accommodation, to: maintain regular attendance in the Chicago Office; work cooperatively with others; adhere to Interfaith America personnel policies and safety rules; sit and/or stand for extended periods of time; operate standard office equipment, including computers, telephones, photocopiers, and projectors; communicate orally, in writing, and via computers and digital devices; and requires close visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal and other office equipment.

Interfaith America is an Equal Opportunity Employer, and does not discriminate on the basis of religion, race, ethnicity, national origin, age, gender, sexual orientation, disability, pregnancy, marital status, or any other status protected by applicable law. Reasonable accommodation will be provided as needed to enable qualified applicants with a disability to participate in pre-employment procedures.